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389 <br />PUBLIC AGENDA SESSION NOVEMBER 22.2006 <br />The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on <br />Wednesday, November 22, 2006, by Board President Gary A. Gilot, with Mr. Carl P. <br />Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas <br />Bodnar. Board of Public Works Clerk Linda M. Martin presented the Board with a <br />proposed agenda of items presented by the public and by City staff. <br />AGENDA ITEMS ADDED <br />-Agreement -Staff Contract between Community Homebuyers Corporation and City of <br />South Bend. <br />- Grant Agreement -Lasalle Park Residential Enhancement Program Grant <br />Board members discussed the following item(s) from that list. <br />- Safety Reports -Public Works <br />Mr. Lou Grounds, Central Services, presented the Monthly Report and <br />Goals/Perfonnance for his department. <br />- Award Quotation - Mattresses, Springs, Frames for the South Bend Fire Department <br />Mr. Jim Lopez, Fire Department, stated Elkhart Bedding was the low bidder. Mr. <br />Gilot requested a bid tab be used in the future for the awarding of quotes, and <br />requested one be forwarded to the Board of Public Works for the meeting on <br />Monday, November 27, 2006. <br />- Award Quotation -Copier for Organic Resources and the Maintenance Shop <br />Mr. Brent Hussung, Environmental Services, stated that although Adams Remco <br />was not the lowest bidder, they were the lowest responsible and responsive bid <br />that satisfied all specifications. Mr. Gilot requested a bid tab sheet for the Board <br />of Public Works meeting on Monday November 27, 2006. <br />- Proposal -Implementation of South Well #5 <br />Mr. John Wiltrout, Water Works, stated the Water Works is requesting permission <br />' to implement South Well #5 from Peerless Midwest as a professional, specialized <br />service. <br />- Annual Maintenance Agreement -Voice Mail System <br />Ms. Catherine Fanello, City Controller, stated the new contract with AT&T for <br />the voice mail system is a Maintenance Agreement. <br />- Addendum -Fredrickson Park <br />Ms. Catherine Fanello, City Controller, questioned the additional services <br />proposal in the amount of $6,280.00. Mr. Gilot stated the contractor is already <br />over budget and this will add to the amount the contractor will need to cut costs <br />by. Mr. Littrell, City Engineer, will talk to the contractor about the additional <br />services. <br />- Change Order -Studebaker Area A Demolition <br />Ms. Catherine Fanello, City Controller, stated the Change Order needed to be <br />included in the original purchase order. <br />APPROVE CHECK AS SURETY FOR AUGUSTINE LAKES ESTATES <br />Mr. Jason Durr, Division of Engineering, submitted the following check to the Board and <br />recommended approval as a form of surety: <br />TREASURER'S CHECK NO. 1871965 <br />ISSUED BY: Nature's Gate II, LLC/15` Source Bank <br />FOR: Surety for Augustine Lake Estates <br />AMOUNT: $25,000.00 <br />IMPROVEMENT: Augustine Lake Estates Lift Station and Control Panel <br />Mr. Gilot made a motion that the check, as outlined above, be approved as surety. Mr. <br />Littrell seconded the motion, which carried. <br />