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June 21, 2016 <br />Beth Leonard Inks <br />City of South Bend, Department of Community Investment <br />227 W. Jefferson, Suite 1400 S. <br />South Bend, IN 46601 <br />Dear Mrs. Inks: <br />Weidner <br />and Company, pc. <br />Certified Public Accountants <br />This letter confirms the agreement between City of South Bend, Department of Community <br />Investment and Weidner and Company, P.C. for the accounting services described below. <br />City of South Bend, Department of Community Investment has agreed to provide Weidner and <br />Company, P.C. access to the Sage 100 for Accounting Software, Excel files for the not -for -profit <br />and Word files for the not -for -profit via remote access by our firm into your system from the <br />Internet in order to perform the following procedures: <br />Weidner will perform bookkeeping services and bank reconciliations on a monthly basis for <br />Urban Enterprise Association of St. Joseph County, Inc. from July 1, 2016 through December <br />31, 2016. In addition, we will perform the following accounting functions: (Time estimates <br />assume use of client software either remotely or on -site, no travel time included.) <br />1. Provide support for program functions as needed. <br />2. Accounts payable —processing bills and issuing checks. <br />3. Record and deposit all cash receipts. <br />4. Grant tracking, requesting reimbursements if necessary. <br />5. Assist with bookkeeping by performing the following activities: <br />a. Tie out all balance sheet accounts using Excel spreadsheets <br />b. Bank reconciliations <br />c. Accounts receivable <br />d. Accounts payable <br />e. Grant balances <br />f, Fiscal agent funds (V&A) <br />g. Prepaid expenses <br />h. Accrued expenses <br />6. Audit prep, annual 1099's and annual budgets. <br />Our firm's remote access to your Sage 100 for Accounting Software, Excel files for the not -for - <br />profit and Word files for the not -for -profit will be on an as -needed basis in order to perform the <br />Corporate Office: 950 Columbus Drive, P.O.Box 668, Plymouth, IN 46563 I. (574) 936-8866 1 Fax: (574) 936-8224 <br />South Bend Office: 1650South Bend Avenue, South Bend, IN 46617 1 (574) 234-8822 1 Fax: (574) 234-8224 <br />