10/30/06 Board of Public Works Special Meeting Minutes

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3r0 SPECIAL MEETING OCTOBER 30, 2006 A special meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 30, 2006, by Board President Gary A. Gilot, with Board members Carl P. Littrell and Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEM Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Easement - 501 North Main -Grubb & Ellis OPENING OF BIDS -BLACKTHORN GOLF COURSE BUNKER RENOVATION - PROJECT NO. 106-078 (BLACKTHORN REVENUE) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: EAGLE GOLF CONSTRUCTION. INC. 5346 Cullen Road Fenton, Michigan 48430 Bid was signed by: Mr. E. Randal Pichan Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $502,331.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to Community & Economic Development for review and recommendation. APPROVAL OF PROPOSAL The following Proposal was submitted to the Board for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Proposal Professional Services Ken Herceg & $56,745.00 Littrell/Inks -Sanitary Sewer Associates Extension -Portage Road -Portage Annexation Area for South Bend Clinic APPROVAL OF REVOKABLE PERMIT - 501 NORTH MAIN STREET - CRESSY & EVERETT/GRUBB & ELLIS Mr. Gilot stated a Revocable Permit has been received from Sign Designs, 1009 Lincolnway East, South Bend, Indiana, on behalf of Cressy & Everett/Grubb & Ellis, for the purpose of the placement of "For Sale" signs to be allowed to encroach the public right-of--way because of the short setback of the structure on the lot, the change in grade of the structure, and the interference with other encroachment, i.e., and informational pylon for Memorial Hospital. The encroachment shall remain in the right-of--way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Revocable Permit was approved. 1 1 1 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:43 a.m.