06142016 Board of Public Works Meeting

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REGULAR MEETING JUNE 14, 2016 201 No Bid Bond was required. Local Business Preference submitted. HARTMAN JANITORIAL SUPPLY 824 E. Troy Avenue Indianapolis, IN 46203 Bid was signed by: Kris Feldhake Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was required. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for a bid tab and review and recommendation. OPENING OF PROPOSALS — LAWN MAINTENANCE & MENTORSHIP PROGRAM (EDIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced project. The name of the following company submitting the sole proposal was read into the record: GREATER IMPACT LAWN CARE 615 Cushing St. South Bend, IN 466t6 Submitted by: Kory Lantz Mr. Gilot stated the proposal will be reviewed and scored based on a matrix system, by a team _ made up of City representatives. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above proposal was referred to Community Investment and Engineering for review and recommendation. EXTEND BID AWARD — SIX (61 MORE OR LESS 2016 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS (SPEC K) (PARKS DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicles. On March 22, 2016 the Board awarded the bid to Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46546 in unit prices. Mr. Hudak requested that the Board extend the award for two (2) additional trucks in the unit price amount of $29,054.00 each for a total of $58,108.00. Mr. John Martinez, Park Department, stated they were able to find additional funds to add the CNG option as requested by the Board at their Agenda Review Meeting. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — THIRTY-NINE (39) MORE OR LESS 2016 OR NEWER, ALL WHEEL DRIVE POLICE PATROL VEHICLES SPECS SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE FUNDING) Mr. Jeffrey Hudak, Central Services, advised the Board that on April 26, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Bloomington Ford, Inc., 2200 South Walnut Street, Bloomington, Indiana 47401, in the base bid unit price amount of $23,961.35, plus Alternate A for twenty-seven (27) vehicles, for a total not to exceed 5979,420.65. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried.