c ~ 2
<br />REGULAR MEETING
<br />MARCH 13, 2006
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above
<br />Quotation was referred to Environmental Services for review and recommendation. After
<br />reviewing the quotation, Mr. Patrick Henthorn recommends that the Board award the
<br />contract to the lowest responsive and responsible bidder, B and B Equipment in the
<br />amount of $16,251.15. Therefore, Mr. Inks made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the
<br />motion, which carried.
<br />' APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
<br />EDISON PARK STORM SEWER SEPARATION/TITLE SHEET -PROJECT NO.
<br />105-009 (SEWER BOND)
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referred to project. In addition, the 'I ills
<br />Sheet was presented for approval. Therefore, upon a motion made by Mr. Inks, seconded
<br />by Mr. Gilot, the Request to Advertise for the receipt of bids and the Title Sheet were
<br />approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -DRIVE
<br />REPLACEMENT -RAW SEWAGE PUMP NO. 2 -WASTEWATER TREATMENT
<br />PLANT/TITLE SHEET - PROJECT NO. 106-003 (WASTEW'A"hER CAPf1 E1L)
<br />In a memorandum to the Board, Mr. Patrick Henthorn, Environmental Services,
<br />requested permission to advertise for the receipt of bids for the above referred to project.
<br />In addition, the Title Sheet was presented for approval. Therefore, upon a motion made
<br />by Mr. Gilot, seconded by Mr. Littrell, the Request to Advertise for the receipt of bids
<br />and the Title Sheet were approved.
<br />TABLE REOUEST TO AWARD QUOTATION - KENSING"fON 13N"CR,1N~'1 \\'f\1.1,
<br />-BRICK REPAIR
<br />Ms. Marcia Qualls, Engineering, requested approval of a quotation award for the above
<br />' referred to project to Masonry Restoration Specialist, Inc., 1904 Hartman Drive, South
<br />Bend, Indiana, in the amount of $2,550.00. The Board reviewed the request and found
<br />that a policy should be set for the maintenance and repair of entrance walls for
<br />neighborhood subdivisions. Many neighborhood associations maintain the entrance
<br />facades. In this particular instance, there is not a neighborhood association or the
<br />resources in place to take care of the maintenance. Further review is required for this
<br />agenda item. Therefore, Mr. Gilot made a motion that this request be tabled. Mr: Inks
<br />seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
<br />AFFIDAVIT -WESTERN AVENUE CORRIDOR IMPROVEMF,NTS -_ PnRT R_
<br />WALSH & KELLY, INC. - PROJECT NO. 104-026B (COIT)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1
<br />(Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend. Indiana.
<br />indicating that the contract amount be decreased by $5,727.44 for a new contract sum
<br />including this Change Order in the amount of $154,048.16. Additionally submitted vas
<br />the Project Completion Affidavit indicating this new final cost. Upon a motion made b}'
<br />Mr. Inks, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Pr~~;ect
<br />Completion Affidavit were approved subject to the filing of the appropriate three-year
<br />Maintenance Bond.
<br />INTENT TO AWARD -TWENTY-EIGHT (28) POLICE PATROL VEHICLES (2006
<br />CAPITAL BUDGET)
<br />Mr. Matt Chlebowski, Central Services, advised the board that on February 27, 2006,
<br />bids were received and opened for the above referred to vehicles. After revic~~ in~~ th~~sr
<br />bids, Mr. Chlebowski recommends that the Board award the contract to the lowest
<br />responsive and responsible bidder, Gates Chevy World, South Bend, Indiana, in the
<br />amount of $560,140.00. Mr. Gilot made a motion that an "Intent to Award" be issued to
<br />Gates Chevy World, and a formal award would be made once the funding has been
<br />appropriated. Mr. Littrell seconded the motion, which carried.
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