04212016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 21, 2016 149 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: KENNF.DY EXPRESSLINE LAWN SERVICE 4324 Ashard South Bend, IN 46628 Bid was signed by: Marcus Northern Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was submitted BID: Division A: North of Western Avenue and West of the River Total: $35,100.00 Division B: South of Western Avenue and West of the River Total: No bid Division C: East of the River Total: $ 2,000.00 CARETAKER LANDSCAPING & LAWN P. 0. Box 324 Michigan City, IN 46360 Bid was signed by: Kathleen Pritchard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was submitted BID: Division A: North of Western Avenue and West of the River Total: $32,370.00 Division B: South of Western Avenue and West of the River Total: $69,090.00 Division C: East of the River Total: $ 2,280.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. APPROVE CHANGE ORDER NO 2 — WASTE WAFER TREATMENT PLANT — SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Waste Water, has submitted Change Order No. 2 on behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Ste. 100, Westfield, Indiana, indicating no change in the dollar amount but amending the contract language regarding descriptive quality of materials acceptance provided by approved shop drawings submittals. Mr. Klosinski noted the agenda states Change Order No. 3 but it should state this is Change Order No. 2. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. Board members discussed the following item(s) from the agenda. - Professional Services Agreement - Watertrax Ms. Kim Thompson, Water Works stated this is a unique software developed by and used for treatment plant companies. She noted it will be able to map customer complaints, create data and do tracking for IDEM related issues. She added this is a one-time cost for the software. Maintenance Agreement Renewal — AT&T Mobility Mr. Shawn Delahanty, Information Technologies, stated the Police Department owns 300 licenses for this software. He noted a three (3) year contract saves over $10,000.00. Mr. Delahanty informed the Board that the Police Department has some extra licenses that will be used by the Fire Department.