06/08/09 Board of Public Works Regular Meeting

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GULAR MEETING JUNE 8, 2009 199 NEW INSTALLATION: No Parking Signs LOCATION: South side of LaSalle - 115' west of Frances Street REMARKS: All criteria has been met -Restrict parking for South Bend Clinic FILING OF SAFETY REPORTS -DEPARTMENT OF PU3L1C___WURKS The Division of Engineering and Water Works submitted their Safety Reports for the month of May, 2009. These reports reflect injuries/damages for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Murphy and carried, the reports were accepted and filed. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Water Works submitted their Monthly and Performance Reports for the month of May 2009. There being no further discussion, upon a motion made by Mr. Gi1ot, seconded by Mr. Murphy and carried, the monthly report was accepted and filed. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Pioneer Masonry, Inc. Contractor Release May 31, 2009 D & B Plumbing, Inc. Contractor Release June 23, 2009 Martell Electric, LLC Excavation Approved May 19, 2009 McIntyre Jones, Inc. Excavation Reinstated May 1, 2009 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Murphy seconded the motion, which carried. APPROVE CLAIMS Mr. Murphy stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,965,497.40 6/08/09 St. Joseph County Housing Consortium $11,920.58 5/27/09 St. Joseph County Housing Consortium $12,500.00 5/27/09 St. Joseph County Housing Consortium $1,460.00 5/27/09 St. Joseph County Housing Consortium $6,751.42 5/27/09 Therefore, Mr. Murphy made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union Leader, questioned the Board whether their attorney had reviewed the law on preference of bid awards to contractors in the state of Indiana, versus outside of Indiana. Mr. Gilot stated their attorney had not had a chance to review the law, but from what he had read, he didn't believe it applied to the City; it appeared to be just a State Statute. He explained that different entities are regulated by different laws. The State has their own laws and cities are classified as first class, second class and third class with different laws applying to each. Mr. Miller stated the Union has been having problems receiving wage rates from certain contractors. He asked what they could do to make sure the specs are being followed and what the City is doing to enforce the requirements of the specs. Mr. Littrell noted they are conducting periodic meetings to enforce the issue. Mr. Tom Frailey, Fair Foundation for Contracting, introduced himself to the Board. He informed the Board that his business is for the purpose of construction investigation. They look at contracts and monitor works sites to assure the bid specs are being followed. If problems are found they go to the contractor directly to attempt to work