03-14-16 Information and Technology

Home Browse Search

INFORMATION & TECHNOLOGY MARCH 14, 2016 5:25 P.M. Committee Members Present: Tim Scott, Gavin Ferlic, Karen White Committee Members Absent: Dr. David Varner (Excused) Other Council Present: Oliver Davis, Regina Williams- Preston, Randy Kelly, John Voorde Others Present: Kareemah Fowler, Jennifer Coffman, Alkeyna Aldridge, Joseph Molnar, Kathleen Cekanski - Farrand, Adriana Rodriguez, Santiago Garces, Dan O'Connor. James Mueller Agenda: Kick -Off Meeting Chairperson Tim Scott called the meeting to order with one item on the agenda. He stated that he wants to have a bigger conversation with the City's IT Department (represented at the meeting by Santiago Garces and Dan O'Conner) in a couple of weeks. He sent them a list of ideas and and initiatives he would like to see done in 2016. One of the biggest things is electronic filing giving people the ability to electronically file zoning, bills, maps etc. One of the big issues to look at legally is electronic signatures for the documents that they are filing and using date stamps. City Clerk Kareemah Fowler stated the Clerk's Office does have an electronic signature for each councilmember that can be used on documents with the councilmember's authorization. The real question is figuring out the legality of using the electronic signature for more legal documents. Chairperson Tim Scott said they would be willing to set up an Ipad training session for the councilmembers like they have done in the past. He also stated he would like IT to come and report to the Council where the City is going with allowing residents to go online and communicate with the City electronically. Councilmember Karen White stated it would be interesting to look at other second class cities to look at what they do using technology to enhance communication and transparency. Also, she said it would be nice to see any options to plug our Ipads up at the desk during the Council meetings so that we could use them for the really late meetings because some days we use those Ipads almost all day on Council meeting days. Adriana Rodriguez stated she has been working the Joseph Molnar going through the Council website page by page and updating and refreshing most of the pages for better usability for the residents. Some of that work has already been done and then work with IT for the bigger changes.