03032016 Agenda Review Session - Laserfiche WebLink

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PUBLIC AGENDA SESSION MARCH 3, 2016 75 meeting. He responded affirmatively to Mr. GiloPs inquiry as to whether we are encouraging the participation ofMinority and Women's Business Enterprises. - Award Bids and Approve Contract Michael Schmidt stated there was an anomaly in the specifications for the 2016 Yard Lamppost Program that resulted in neither bidder providing a bid bond. Since this did not impact either bidder, they intend to proceed with the award of this contract. - Award Quotations and Approve Contract Richard Estes, Engineering, noted that the recommendation for the Stage Equipment for Century Center from the sole bidder would be at a lower amount than quoted as it included sales tax — which is not incurred, - Change Orders Mr. Jacob Klosinski stated this modification to the Wastewater Treatment Plant Secondary Treatment Improvements project is due to issues with test pilot wells not providing what was needed. The modification to the dewatering wells will improve the results. - Resolution Michael Divita, Community Investment, stated the fiscal plan for the Cataldo Annexation area included language clarifying the petitioner's responsibility for extending water and sewer services to the site. - Agreements/Contmets/Proposals/Addenda Ms. Penny Price, IT, stated the contract for Brian Donoghue was a renewal of his current contract to include consultation on providing assistance with the Smart City initiative. - Michael Schmidt stated the Application Data Systems, Inc. agreement was being presented for ratification as it had been paid last year. - Shawn Dclahanty and Michael Sniadecki, IT, stated the Network Solutions, Inc. agreement was to protect the network environment and monitor employee access. Therese Doran stated current system of allowing access to block sites is very manual and inquired if filtering would be automated with the updated system. Mr. Delahanty answered there would be more automation in providing access. Mr. Gilot asked if the current employee access policy was Lip to date. Mr. Delahanty said it currently is very ambiguous. Mr. Sniadecki clarified that there was significant savings by paying the three year contract in a lump sum. _ - Mr. Corbin Kerr, Engineering, stated the agreement with The Norfolk Southern Railway Company was for the pavement replacement under the Norfolk Southern bridge on Main Street. It is subject to the insurance issue being resolved. - Mr. Ken' state the INDOT-LPA agreements were funded by the local roads funding and costs are split with LVDOT 80% of the costs and the City 20%. - Ms. Michelle Smith, Water Works, stated this was a renewal of the annual agreement to review water table fluctuations. Mr. Gilot asked how data was presented. Ms. Smith responded the report is available on a website with mapping. - Lt. Christopher Voros, Police Department stated the Tire Rack has provided their test track for police vehicle training at no charge for the past five or six years allowing the department to meet State required qualifications. Mr. Gilot acknowledged Tire Rack's generosity. - Licenses and Permits Lt. Eugene Eyster, Police Department, requested a change to a later start time for the River Park Business Association Parade on May 21, 2016 in order to provide police assistance to another event earlier in the day. Lt. Eyster provided a favorable recommendation for the Fallen Heroes Family Ride, sponsored by the American Legion Riders on May 15, 2015 but noted that there was no commitment of a police escort as only a small portion of the ride will take place on City streets. - Vacations Lt. Eyster stated the Police Department was not in favor of this vacation as the alley is needed for access for police patrol. It was also noted that the Fire Department and Community — Investment did not provide a favorable recommendation as well as there are many structures on the alley and vacated the alley may block access. Discussion followed, clarifying that residents' access to the garage structures would not be impacted with one exception where it was apparent that the structure was not used as a garage. There was also question as to whether the correct alley was being considered during the review process and requested that the map be rerouted for review. - Traffic Control Devices The request for additional handicapped parking space on the north side of South Street, adjacent to Four Winds Field was removed from the agenda pending further review.