02-03-15 AWC Meeting Minutes - Laserfiche WebLink

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February 3`d, 2015 5:30 p.m. Committee member Attendance: Betsy Culp, Barbara Level, Ernest Galoslaw, Emily Public attendance: Matt Harmon, Abeeny Elamean, Clinton Marks, Sue Kesel, 1 other Eugene calls meeting to order, says Emily prepared notes from the last meeting. Matt Harmon asks if there are minutes in Betsy's email. Betsy Culp is looking through emails from Emily and finds the minutes. Matt Harmon says the minutes are not obligatory of the meeting. Betsy and Eugene review minutes on their phones. Eugene asks if there are any objections to the minutes. No objections. Minutes accepted by the President. On the agenda for the night, I guess we are limited. Matt: Right now we are going through an individual, BC, to establish a formal strategy for SBACC. Came across her at... *Meeting is interrupted by a knock at the door. 3 public entities enter* Matt explains to them that meetings are recorded, invites the public to sit at the table and asks them to tell their name and address. They are as follows: Abeeny Elamean 25693 Sherwood CT, south bend (invited by matt). Wants to complete a program at Purdue /Sigma. Clinton Marks: Met Matt and began working out a plan for needs at the shelter. Clinton enjoyed the facility tour and is excited to work on strategic planning. One of the things that came out of their meeting was looking at deliverables including balance sheets program overviews shelter history and background, attending commission meeting, focus on ordinance and competing shelters, dealing with the City and staff organization. 3 -5 year improvement strategic plan including city non - profit, code enforcement, increase capacity, reduce waste, increase funding, create mission statement. Abeeny: So some of the issues that we talked about at our meeting were that Mr. Harmon would like to increase adoption. Excited to help agency and increase marketing and education. Internally and externally happy to make shift in the culture, defining it. Some of the things we thought we would work on, as part of the meeting and obviously this is something we need mini stake holders to take ideas to help us stretch and focus. KPI'S (key performance indicators) identified: comp savings, increased fundraising initiatives and donations to the agency as it is, governmental entity as well as a non- profit entity. Also increase volunteer hours, collaborate within the community /other agencies. The licensing isn't one of their KPI'S because they'll happen anyway. But they think there's potential to increase the license awareness. KPI: data management, what are the agency obtaining and how can it impact fundraising and education. Governmental side: communicate and create savings to the public. Brief overview of 6Sigma Project. Clinton: Again, we identify 3 things: increase adoption, increase outreach (marketing & education), culture. How do we do that? By imaging and staff, updates. Core lean aspects we want to go through fishbone for brainstorming. Key thing, value stream map, showing whole process and step. Identify