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REGULAR MEETING JANUARY 26, 2016 17
<br />bidder, Gates Chevrolet, Mishawaka, Indiana 46545, in the unit amount of $56,327.00. Mr.
<br />Hudak stated he is requesting approval of the purchase of two additional vehicles now in the
<br />amount of $112,654.00. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which
<br />carried.
<br />AWARD BID AND APPROVE CONTRACT — SALE OF CITY PROPERTY — 1047
<br />LASALLE COURT
<br />Ms. Debrah Jennings, Community Investment, advised the Board that on January 12, 2016, bids
<br />were received and opened for the above referenced sale. After reviewing those bids, Ms.
<br />Jennings recommended that the Board award the contract to the sole bidder Robert M. Vernon,
<br />1059 LaSalle Court, South Bend, Indiana 46616, in the amount of $1,650.00 which exceeds the
<br />minimum bid requirement of $1,500.00. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the bid be awarded and the contract approved as outlined
<br />above. Mr. Relos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT EAST BANK SEWER SEPARATION, PHASE
<br />5, DIVISION B —PROJECT NO 114-062 (SEWER BOND AND REDA TIF)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on August 25, 2015, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Nawrot
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of
<br />$5,080,808.05. Therefore, Mr. Relos made a motion that the recommendation be accepted and
<br />the bid be awarded and the contract approved as outlined above. Ms. Maradik seconded the
<br />motion, which carried.
<br />AWARD PROPOSAL AND APPROVE CONTRACT - FUEL MANAGEMENT SYSTEM
<br />(SEWER DEPARTMENTAND WASTE WATER
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on December 8, 2015, proposals
<br />were received and opened for the above referenced project. Mr. Chlebowski noted after
<br />reviewing all of the proposals and scoring them, the review team recommended that the Board
<br />award the contract to the highest scoring contractor, B&K Equipment Company, 2939 175"'
<br />Street, Lansing, Illinois 60438. Therefore, Mr. Relos made a motion that the recommendation be
<br />accepted and the proposal be awarded as outlined above. Ms. Maradik seconded the motion,
<br />which carried.
<br />APPROVE REJECTION OF BIDS — COLFAX AVENUE AND HILL STREET
<br />IMPROVEMENTS — PROJECT NO 114-018 (REDA TIF)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on November 24, 2015, bids were
<br />received and opened for the above referenced project. After review, Mr. NawTot determined that
<br />all bids received exceeded the budget available for the project and requested that all bids be
<br />rejected. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the
<br />bids be rejected as outlined above. Mr. Relos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — HILL STREET AND COLFAX AVENUE ON SITE
<br />IMPROVEMENTS —PROJECT NO 113-033 (REDA TIT)
<br />Mr. Gilot advised that "Ioy Villa, Engineering, has submitted Change Order No. 2 on behalf of
<br />Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract
<br />amount be decreased by $17,800.00 for a new Contract sum, including this Change Order, in the
<br />amount of $187,906.20. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and
<br />carried, the Change Order was approved.
<br />APPROVE, CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />—CHASE PLASTICS FENCING IMPROVEMENTS —PROJECT NO 115 O51 A (RWDA TIFI
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of Milestone Fence, 13399 McKinley Highway, Mishawaka, IN 46545, indicating the
<br />contract amount be increased by $648.60 for a new contract stun, including this Change Order,
<br />of $27,276,40. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost of $27,276.40, Upon a motion made by Mr. Relos, seconded by Ms. Maradik and
<br />carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved.
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