02-19-09 Personnel and Finance Committee

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$-: ,`~~~' Personnel and Finance Committee 2009 South Bend Common Council The February 19, 2009 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Thomas LaFountain, at 6:53 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members: LaFountain, Rouse, Henry Davis, Jr., Varner, White Puzzello, and Oliver Davis; Mayor Stephen J. Luecke, Public Works Gary Gilot, City Controller M. Catherine Fannello, Jerry Niezgodski, Martha Lewis, Rita Kopola, Jamie Loo of the South Bend Tribune, and Council Attorney Kathleen Cekanski-Farrand. Council Member LaFountain noted that the Committee meeting was called to receive an update from the City Controller on historical budget information, with this meeting being the first of several meetings to be called in preparation for discussions on projected reductions in appropriation later this year. Review of Financial Reports: General Fund: City Controller M. Catherine Fannello noted that her office prepared notedbooks for each of the Council Members containing detailed financial information which has been separated into three(3) areas namely: • Historical Information 12/31/08 • Revenue Report 12/31/08 • Expenditure Report 12/31/08 She noted that the 1St page after the Historical Information 12/31/08 Tab is a summary of revenue and expenditure for the General Fund. "Actual Results" for calendar years 2003, 2004, 2005, 2006, 2007 and 2008 showing an historical comparison on a cash basis. Ms. Fanello noted that TIF is NOT addressed in this information. Dr. Varner noted that $52 million is projected in the levy. Ms. Fannello stated that 95% -96% is typically collected. In response to questions from Council Member White, Ms. Fanello stated that she would double-check the miscellaneous revenue amount in 2005 and provide more detail. Ms. Fanello also noted that the Police Department had over $1 million left in 2008 and that she would give additional details on those sums. She added that $3 million was left in the General Fund budget which was not spent, reflecting ongoing attempt to control costs city-wide. Mayor Luecke stated that Chief Boykins exercised "extraordinary management skills" over his budget and that there were also unfilled positions last year which contributed to the monies left in the police budget. Ms. Fanello then reviewed the graphs setting forth information on the General Fund address: Property Tax -Actual Receipts 2003-2008 Taxes Levied v. Taxes Collected 2003-2008 • General Fund Expenditures 2003-2008 (which include capital)