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AGENDA REVIEW SESSION JANUARY 7 2016 <br />The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on <br />January 7, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth <br />Maradik, and Therese Doran present. Board Member James Mueller was absent. Also present <br />was Attorney Elliot Anderson. Board of Public Works Clerk, Linda Martin, presented the Board <br />with a proposed agenda of items presented by the public and by City Staff. <br />OPENING OF BIDS - EQUIPMENT PURCHASE FOR THE ADVANCED CENTERS FOR <br />CANCER CARE- PROJECT NO 115-135 (RWDA TIF) <br />This was the date set for receiving and opening of sealed bids for the above referenced project. <br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- <br />County News, which were found to be sufficient. The following bid was opened and publicly <br />read: <br />AUNALYTICS.INC. <br />1400 E. Angela Blvd. <br />South Bend, IN 46617 <br />Bid was signed by: J. P. Burford, Chief Operating Officer <br />Contractor's Non -Collusion Affidavit, von -Debarment Affidavit, Certification Regarding <br />Investment with Iran, Employment Eligibility Verification, Non -Discrimination <br />Commitment for Contractors and Certification of Use of United States Steel Products or <br />Foundry Products was submitted. <br />Ten percent (10%) security check was submitted. <br />BID: <br />Item <br />No. <br />Item <br />Manufacturer <br />Qty. <br />Unit <br />Price <br />'Total Price <br />I <br />Remote data capture Server <br />Intel NUC <br />1 <br />$ 25,230 <br />$ 25,230 <br />2 <br />Hadoop Storage and Processing <br />Dell Power Edge <br />Server <br />R730xd <br />7 <br />$ 24,140 <br />$168,980 <br />3 <br />Hadoop NameNode Server <br />Dell Power Edge630 <br />2 <br />$ 33,365 <br />$ 66,730 <br />4 <br />Hadoop EdgeNode <br />Dell Power Edge <br />Server <br />630 <br />4 <br />$138,382 <br />5.553,528 <br />5 <br />Network Switches <br />Dell N3000 <br />2 <br />$ 7,700 <br />S 15,400 <br />Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bid was <br />referred to the Department of Community Investment and Engineering for review and <br />recommendation. <br />Board members discussed the following item(s) from the agenda. <br />- Extend Bid Award - Quad Axle Dump Truck <br />Mr. Jeff Hudak, Central Services, stated the Board approved the award of this bid last year to <br />Hill Truck Sales. He noted the vendor agreed to a one year price lock and they arc now <br />requesting to extend the bid for one more truck for Organic Resources. Mr. Gilot stated this was <br />awarded in unit prices, so it's okay. <br />- Agreement -Downtown South Bend <br />Mr. Relos stated this is the annual agreement with DTSB in the same amount but with river <br />lights maintenance added. Mr. Aaron Perri, DTSB, introduced Jill Sciechitano, the new interim <br />director of DTSB. The Board thanked Mr. Perri and commended him for the work DTSB has <br />done. Mr. Perri noted last year saw fifteen (15) new businesses downtown, at the same time as <br />the SB150 celebration and the installation of the river lights was in progress. Mr. Gilot informed <br />those present that there was a time in the past that the DTSB organization almost closed. He <br />commended Mr. Perri and his group noting it's been a good thing for the City. <br />- Change Order - North Shore Bank Stabilization <br />Mr. Toy Villa, Engineering, stated this increase was due to the discovery of a void in the <br />riverbank. Mr. Gilot noted whenever you are working on a bank, you never know what you will <br />encounter; this is not unusual. <br />- Project Completion Affidavit- 2015 Streets and Sewers Materials <br />Mr. Corbitt Kea, Engineering, stated this is closing out one (1) vendor of seven (7), <br />