12/17/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION DECEMBER 17, 2015 437 - Change Order — 2015 Traffic Detector Loops Mr. Toy Villa, Engineering, stated this delay is the City's fault. He explained the traffic loops weren't provided in a timely manner. He noted he is requesting thirty (30) additional days to add to the April Ft workable days. - Request to Advertise - South Bend One -Way to Two -Way Traffic Conversion Mr. Corbitt Kerr, Engineering, stated this will be a single bid, divisible by division. Mr. Gilot asked if the City gave them a traffic maintenance plan. Mr. Kerr stated they did but will allow the bidder to provide a better and faster plan. - Amendment to Professional Services Agreement —American Structurepoint, Inc. Mr. Michael Carey, Engineering, stated this is for a small increase due to a change in the _. direction of the Boland Trail path and the discovery of a cemetery within 100' of the revised path. Professional Services Agreement — American Structurepoint, Inc. Mr. Michael Carey, Engineering, stated this is for the acquisition of some right-of-way property for the Boland Trail project. He stated the cost will be about 52,000.00 to $3,000.00 per property, and he would have the final cost for Tuesday's meeting. - Open Market Purchases —J. W. Wentz & Sons, Inc. Mr. Carey stated this is for the windows at the Hotel LaSalle that was bid but did not receive any responsive bids. He added this will cover the assignment of the proceeds of the contract, and the agreement for the exchange of the money. - Amendment to Professional Services —Jones, Petrie, Rafinski Corporation Mr. Corbitt Kerr, Engineering, stated INDOT was to pave U.S. 933 but the City negotiated and will do the paving as part of the downtown conversion to two-way traffic. Mr. Eric Horvath, Public Works, stated the City will pave from Angela Blvd. to the south to Sample St. - Change Order - Century Center Solar PV Installation Ms. Therese Doran, Sustainability, stated Legal told her this should not be a change order, it should be an amendment. She stated she will submit the correct document for Tuesday's meeting. - Agreement —National Cart Marketing, LLC Mr. Eric Horvath, Public Works, stated this request is due to the trash rate increases. He explained the Council is asking him to look for opportunities to increase revenue. He noted this program of advertising on trash containers will generate about $85,000.00 per year. He added there will be a lot of residents opposed to having advertising on their trash containers, but there won't be an opt -out clause. He explained the vendor will change out the lids with lids that have an insert, and will change out the advertising when the agreements run out. He added they will replace them once a quarter. No other business came before the Board. The meeting adjourned at 11:31 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President a�- avidIY P. elos, Mgnber E iza eth A. Maradik, Member Therese Doran, Member 1am A. Mueller, Member ATTEST: Lin I da M. Martin, Clerk