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REGULAR MEETING NOVEMBER 10, 2015 386
<br />be accepted and the quotation be awarded as outlined above. Mr. Roles seconded the motion,
<br />which carried.
<br />AWARD BID — ONE OR MORE 2015 OR NEWER CNG QUAD AXLE DUMP TRUCK
<br />(ORGANIC RESOURCES CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on October 27, 2015, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />Hill Truck Sales, Inc., 1011 W. Sample St., South Bend, Indiana 46624, in the unit amount of
<br />$203,845.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — EQUIPMENT PURCHASE FOR NEI I O
<br />CORPORATION, PHASE V — PROJECT NO 115-114 (RWDA TIF
<br />Mr. Michael Carey, Engineering, advised the Board that on October 13, 2015, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Carey
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Hull Lift Truck, 28747 Old US 33 West, Elkhart, Indiana 46516, in the amount of $42,952,67.
<br />Therefore, Mr. Robs made a motion that the recommendation be accepted and the bid be
<br />awarded and the contract approved as outlined above. Ms. Maradik seconded the motion, which
<br />carried.
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject
<br />the one (1) bid received for the above referenced vehicle because it did not meet the Engineering
<br />Department's needs. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik
<br />and carried, the above request was approved.
<br />AWARD QUOTATION — FIRE DEPARTMENT HOSE (FIRE DEPARTMENT EQUIPMENT
<br />REPAIRS/MALN 1 ENANCF) _
<br />Assistant Chief John Corthier, Fire Department, advised the Board that on October 27, 2015,
<br />quotations were received and opened for the above referenced equipment. In a Memo to the
<br />Board, Chief Corthier stated although Hoosier Fire Equipment was not the lowest bidder, they
<br />were the lowest, responsive and responsible bidder, meeting the specifications for each item
<br />requested. Chief Corthier explained that the supply hose requested for Item No. 3 is a three (3)
<br />Ply hose, met only by Hoosier. Be noted the longevity and performance of this hose makes it
<br />such that the South Bend Fire Department is unwilling to compromise on this specification, and
<br />this quote is not divisible. Therefore, Chief Corthier recommended that the Board award the
<br />contract to the most responsive and responsible quoter, Hoosier Fire Equipment, Inc., 4009
<br />Montdale Park Drive, Valparaiso, Indiana, in unit prices as bid. Therefore, Mr. Relos made a
<br />motion that the recommendation be accepted and the quotation be awarded as outlined above.
<br />Ms. Maradik seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO REJECT OUOTFS SUPPLY AND INSTALL FOUR STEP
<br />ASPHALT ROOFING SYSTEM FOR CENTRAL SERVICES DIVISION (CAPITAL)
<br />In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to
<br />reject all quotes received for the above referenced project because all quotes received were over
<br />the City's threshold for quotes. Mr. Chlebowski stated he will bid the project. Therefore, upon a
<br />motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 2 — FAST GATE LIFT STATION REPLACEMENT
<br />PROJECT NO. 114-054 (ENVIRONMENTAL SERVICES)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 2 on behalf of Selge Construction Company, Inc., 2833 South 11" Street, Niles,
<br />Michigan 49120, indicating the Contract amount be decreased by $15,830.85 for a new Contract
<br />sum, including this Change Order, in the amount of $574,511.70. Upon a motion made by Mr.
<br />Relos, seconded by Ms. Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — WESTERN AVENUE CORRIDOR IMPROVEMENTS
<br />— PROJECT NO 114-033B (MAJOR MOVES/RWDA TIF)
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