HomeMy WebLinkAboutFiscal Plan for the Provision of services to an Annexation Area (Shellbark Annexation Area) RESOLUTION
4511-15
Passed by the Common Council of the City of South Bend, Indiana
November 23, 15
20
Attest: �� City Clerk
Attest' .% A r -• President of Common Council
Presented by me to the Mayor of the City of South Bend, Indiana
November 24, 20 15
r� City Clerk
Approved and signed by me .
��� Mayor
RESOLUTION NO. `(f t-(r
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA,ADOPTING A WRITTEN FISCAL PLAN AND
ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN
ANNEXATION AREA IN GERMAN TOWNSHIP
(SHELLBARK ANNEXATION AREA)
WHEREAS, there has been submitted to the Common Council of the City of South Bend,
Indiana, an Ordinance and a petition by all (100%) property owners which proposes the
annexation of real estate located in German Township, St. Joseph County, Indiana, which is
more particularly described at Section I of this Resolution; and
WHEREAS, the territory proposed to be annexed encompasses approximately 0.17 acres
of vacant land, which property is at least 12.5% contiguous to the current City limits, i.e.,
approximately 50% contiguous, generally located northwest of Shellbark Avenue and Cleveland
Road. It is anticipated that the annexation area will be used for a retention basin to provide
drainage for an adjacent medical office facility; and
WHEREAS, this development will require a basic level of municipal public services of a
non-capital improvement nature, including police and fire protection, street and road
maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services
of a capital improvement nature, including street and road construction, sidewalks, street
lighting, a sanitary sewer system, a water distribution system, and a storm water system and
drainage plan; and
WHEREAS, the South Bend Common Council now desires to establish and adopt a fiscal
plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital
nature, including police and fire protection, street and road maintenance, street sweeping,
flushing, and snow removal, and sewage collection, and other non-capital services normally
provided within the corporate boundaries; and services of a capital improvement nature including
street and road construction, street lighting, a sanitary sewer extension, a water distribution
system, and a storm water system to be furnished to the territory to be annexed (2) the method(s)
of financing those services; (3) the plan for the organization and extension of those services; (4)
that services of a non-capital nature will be provided to the annexed area within one (1) year
after the effective date of the annexation, and that they will be provided in a manner equivalent
in standard and scope to similar non-capital services provided to areas within the corporate
boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and
population density; (5) that services of a capital improvement nature will be provided to the
annexed area within three (3) years after the effective date of the annexation within the same
manner as those services are provided to areas within the corporate boundaries of the City of
South Bend regardless of similar topography,patterns of land use, or population density, and in a
manner consistent with federal, state and local laws, procedures, and planning criteria; and (6)
the plan for hiring the employees or other governmental entities whose jobs will be eliminated by
the proposed annexation.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE
CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
Section I. It is in the best interest of the City of South Bend and the area proposed to be
annexed that the following described real property located in German Township, St. Joseph
County, Indiana be annexed to the City of South Bend:
A part of the Southeast Quarter of Section 22, Township 38 North, Range 2
East, German Township, St. Joseph County, Indiana, which is described as:
The West 80.58 feet more or less of Lot #89 as shown on the Proposed Plat
of Lilac Acres Subdivision and being part of Tax Key No. 04-1050-1221 as
shown in the Records of the St. Joseph County, Indiana Auditor's Office.
Containing 0.17 acres more or less.
Section II. It shall be and hereby is now declared and established that it is the policy of
the City of South Bend, to furnish to said territory services of a non-capital nature, such as police
and fire protection, street and road maintenance, street sweeping, flushing, and snow removal,
within one (1) year of the effective date of the annexation in a manner equivalent in standard and
scope to services furnished by the City to other areas of the City regardless of similar
topography, patterns of land utilization, and population density; and to furnish to said territory,
services of a capital improvement nature such as street and road construction, sidewalks, a street
light system, a sanitary sewer system, a water distribution system, a storm water system and
drainage plan, within three (3) years of the effective date of the annexation in the same manner
as those services are provided to areas within the corporate boundaries of the City of South Bend
regardless of similar topography,patterns of land use, or population density.
Section III. The South Bend Common Council, shall and does hereby now establish and
adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing
of said services to the territory to be annexed, which provides, among other things, that the
existing public water main and sanitary sewer system are sufficient to service the planned
development of the annexation area and any lateral extensions or improvements in water and/or
sewer capacity shall be done at the developer's expense in compliance with Indiana law and
local rules and regulations; that no additional street lighting is necessary; and that no new roads
or streets will be required.
Section IV. This Resolution shall be effective from and of the date of adoption by the
Common Council.
Flia0 :" ico site
emDer, South Bend Common Council
PRESENTEES
'�?'�' 1 0 201 �
vL,��
NOT APPRO.'a CflYCAEriQ u 3 ; =e:?m„d
ADOPTS
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
50-15 A BILL OF THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA, ANNEXING TO AND BRINGING
WITHIN THE CITY LIMITS OF SOUTH BEND, INDIANA,
AND AMENDING THE ZONING ORDINANCE FOR
PROPERTY LOCATED IN GERMAN TOWNSHIP,
CONTIGUOUS THEREWITH; COUNCILMANIC DISTRICT
#1, FOR THE WEST PORTION OF 52933 SHELLBARK
AVENUE, SOUTH BEND, INDIANA
Respectfully report that they have examined the matter and that in their opinion,
this bill is being recommended to the full Council with no recommendation due to
a lack of a quorum.
This bill was heard by the Zoning & Annexaton Committee.
Karen L. White
Chairperson, Committee of the Whole
Exhibit "A"
THE CITY OF SOUTH BEND
FISCAL PLAN
SHELLBARK
ANNEXATION AREA
Prepared by
City of South Bend
Department of Community Investment
227 W. Jefferson Blvd., Suite 1400S
South Bend, IN 46601
October 13, 2015
Shellbark Annexation Area 2
TABLE OF CONTENTS
SECTION I. INTRODUCTION 3
SECTION II. GENERAL DATA 3
A. Location
B. Legal Description
C. Contiguity
D. Size of Annexation Area
E. Buildings and Land Use
F. Zoning& Subdivisions
G. Population
H. Tax Rate & Impact
I. Parcel Ownership &Assessments
J. Municipal Legislative District
K. Hiring Plan
SECTION III. MUNICIPAL SERVICES 6
A. Public Works
B. Police Department
C. Fire Department & EMS
D. Code Enforcement
E. Environmental Services
F. Administrative Services
SECTION IV. LAND USE ANALYSIS & DEVELOPMENT CRITERIA 11
SECTION V. FISCAL IMPACT 12
Fiscal Impact: TABLE 1
SECTION VI. APPROVAL 13
Legal Description 14
Map: MAP 1 15
Shellbark Annexation Area 3
SECTION I. INTRODUCTION
This Fiscal Plan represents the City of South Bend's (hereinafter, "City") policy for the
annexation of property in German Township, St. Joseph County, Indiana (hereinafter,
"Annexation Area"), and was developed through the cooperative efforts of the Area Plan
Commission and the following City Departments:
Legal Department
Department of Public Works
South Bend Fire Department
South Bend Police Department
Department of Code Enforcement
Department of Community Investment
Department of Administration & Finance
SECTION II. GENERAL DATA
A. Location
The Annexation Area is located west of Shellbark Avenue, about 350 feet north of Cleveland
Road (westernmost 80.58 feet property at 52933 Shellbark Avenue). See Map 1.
B. Legal Description
The Annexation Area is part of the Southeast Quarter of Section 22, Township 38 North,
Range 2 East, in German Township, St. Joseph County, Indiana. For a complete legal
description, see Page 14.
C. Contiguity
The Annexation Area is at least 1/8 (12.5%) contiguous to the current City limits:
Contiguous 173.58 feet 50.0%
Non-Contiguous 173.58 feet 50.0%
Total 347.16 feet 100%
D. Size of Annexation Area
The Annexation Area is approximately 0.17 acres in area.
Shellbark Annexation Area 4
E. Buildings and Land Use
The Annexation Area contains vacant single-family residential land. The land is proposed to
be used for a retention basin providing drainage for an adjacent medical office facility.
F. Zoning&Subdivisions
The portion of the one property in the Annexation Area is currently zoned "R" Single Family
District in St. Joseph County. With the annexation petition, the petitioner is seeking to rezone
the land to "CB" Community Business District in the City. The Annexation Area is subdivided
within Lilac Acres. The petitioner plans to subdivide the Annexation Area from its current
parcel and combine it with the adjoining medical office properties into a single large lot, all
within the City.
G. Population
Zero (0) people currently reside in the Annexation Area. After development, no residents are
proposed to live in the Annexation Area.
H. Tax Rate & Impact
The tax rates used are those of 2014 payable 2015. The total tax rate for unincorporated
German Township is 2.6971 per$100 of taxable real estate. The total tax rate for South
Bend German Township is 5.9591 per $100 of taxable real estate.
Per State law, the tax caps expressed as a percentage of the gross assessed value for
different classifications of property are as follows, regardless of the property's location being
within South Bend or unincorporated St. Joseph County:
Property Type Cap
Homestead Residential 1.0%
Non-Homestead Residential 2.0%
Agricultural 2.0%
Other(Commercial) 3.0%
For at least the four years after the effective date of the annexation, the expected tax rates,
tax levies, expenditure levels, service levels, and annual debt service payments are estimated
to be approximately the same as those in effect at the time of annexation for each of the
political subdivisions to which the proposed annexation applies.
Because of the relatively small size of the Annexation Area and its assessed value relative to
the total size and tax base of the various political subdivisions, this annexation is expected, for
at least four years after the effective date of this annexation, to have a negligible impact on
Shellbark Annexation Area 5
the finances and tax revenues of South Bend and other political subdivisions to which the
proposed annexation applies, on the political subdivisions in St. Joseph County not part of this
annexation, and on taxpayers not part of this annexation.
I. Parcel Ownership &Assessments
Parcel Assessed
Identification Address Parcel Owner Value
Number (Total)
04-1050-1221 52933 Shellbark Avenue Beacon Health System, Inc. $ 93,200
Total Assessments
Land: $11,500
Improvements: $81,700
Total (Gross): $93,200
Total (Net): $93,200
Assessments are based on 2015 payable 2016 St. Joseph County property tax records.
Only the westernmost 80.58 feet of this parcel, which contains no taxable improvements, is
proposed for annexation. The estimated assessed value of the Annexation Area is $2,300.
J. Municipal Legislative District
The Annexation Area will be in the 1st District.
K. Hiring Plan
It is not anticipated that this annexation will result in the elimination of jobs for employees of
any other governmental entities. The German Township Trustee has been notified of this
proposed annexation.
Shellbark Annexation Area 6
SECTION III. MUNICIPAL SERVICES
A. Public Works
Sewer - A 21"-diameter sanitary sewer pipe runs on Cleveland Road, at the southern
boundary of the larger development site. This pipe has adequate capacity for the Annexation
Area and for any potential northward extensions on Lynnewood Avenue for future customers.
No additional expenditures will be needed to extend sanitary sewer facilities.
Development of the site, including the Annexation Area, will be done per approved grading and
drainage plans.
Water-The South Bend Water Works currently has a 12" water main on the north side of
Cleveland Road from Riverside Drive to Portage Avenue. This water main will provide
adequate service to the Annexation Area from parcels fronting on Cleveland Road.
Extensions of, or taps into sanitary sewer and water lines shall be governed by I.C. 36-9-22-2,
I.C. 8-1.5-3 and 4, and the rules and regulations of the South Bend Water Works and Sewer
Utility.
Street Lighting - No additional street lighting will be necessary within the Annexation Area.
Waivers of Annexation - No waivers of right to remonstrate against annexation are in effect
for this area.
Streets - No new public streets are proposed as part of this annexation.
No public capital expenditures to extend sweeping or snow removal service are anticipated.
2014 Actual Budget Report for the Department:
Expenditures: $14,384,741
Miles of Roadway in City: @512.7
Cost per Mile: @$28,057
New Mileage within Area: @0.00 miles (0 feet)
Estimated Maintenance Cost
for Annexation Area per year: @$0
Shellbark Annexation Area 7
B. Police Department
The Annexation Area would be added to the existing Beat 22. Police patrols, traffic
enforcement, and emergency responses will be part of the services the City will offer to this
area. This proposed annexation would require officers to cover a relatively small additional
area on this beat.
At this time, it is not expected that this annexation would cause calls for service to increase
significantly, and it is not anticipated that it will be necessary to increase police patrols beyond
the existing beat patrol. The addition of this Annexation Area will not significantly increase
response time within the beat.
The cost for servicing the proposed area is not expected to impact the existing budget of the
Police Department with any significance. The patrol costs would be assumed by the Police
Department budget. However, this area, as well as all other areas of the City, will continually
be monitored for level of service demands and other criteria that would necessitate additional
resources through budgetary increases or possible shifting of existing resources, such as a
beat restructure.
Police services and response time in this area can be expected to be comparable with that as
in all other areas of the City. Police coverage to this area could begin immediately upon
annexation.
Note: The cost of service for this Annexation Area is based on the number of parcels.
Household information is provided for comparative purposes.
2014 Actual Budget Report for the Department:
Expenditures (including pension cost): $38,343,234
Number of Households in City(2010): @39,760
Cost per Household: @$964
Number of Parcels in City (2015): @48,290
Cost per Parcel: @$794
Proposed Number of Households in Area: 0
Proposed Number of Parcels in Area: 0.2
Cost for Annexation Area per year: $159 (0.2 parcels x $794/ parcel)
Shellbark Annexation Area 8
C. Fire Department
Fire Response - The South Bend Fire Department provides a fully staffed, full-time fire
department. The Annexation Area will be serviced primarily by Fire Station #11, located at
3505 N. Bendix Drive, approximately 0.7 miles away. Approximate response time for a non-
emergency call is three minutes. Additional Fire Department units would respond from Fire
Station #7 at 1616 Portage Avenue, which is approximately 2.4 miles away.
The South Bend Fire Department does not foresee any unusual fire protection problems
related to this annexation. Response times will be comparable to other areas of the City. No
additional equipment will need to be purchased or personnel hired to service the Annexation
Area. Fire coverage to this area could begin immediately upon annexation. Adequate water
supply will be necessary as development takes place.
Emergency Medical Response - The City will provide emergency medical response to the
Annexation Area. This area will be serviced by Medic #11, which is at Fire Station #11,
located at 3505 N. Bendix Drive (approximately 0.7 miles away), and Medic #4, which is at
Fire Station #4, located at 220 N. Olive Street (approximately 3.8 miles away).
Response times will be comparable to other areas of the City. No additional equipment will
need to be purchased or personnel hired to service the Annexation Area. Emergency medical
services are supported by user fees and would be available upon annexation.
Note: The cost of service for this Annexation Area is based on the number of parcels.
Household information is provided for comparative purposes.
2014 Actual Budget Report for the Department:
Expenditures (including pension cost): $35,825,136
Number of Households in City (2010): @39,760
Cost per Household: @$901 •
Number of Parcels in City(2015): @48,290
Cost per Parcel: @$742
Proposed Number of Households in Area: 0
Proposed Number of Parcels in Area: 0.2
Cost for Annexation Area per year: $148 (0.2 parcels x $742/ parcel)
D. Code Enforcement
The Annexation Area will be added to Area 4. The Department of Code Enforcement will be
able to provide services to the Annexation Area with comparable response times. The
Department will respond to calls for service upon the effective date of the annexation. Full
Shellbark Annexation Area 9
and dedicated response will be in place within one year of the effective date of the
annexation.
2014 Actual Budget Report for the Department:
Expenditures: $2,146,654
Number of Parcels in City (2014): @48,290
Cost per Parcel: @$45
Proposed Number of Parcels in Area: 0.2
Cost for Annexation Area per year: $9 (0.2 parcels x $45/ parcel)
E. Environmental Services
Wastewater Treatment-Wastewater treatment services are supported by user fees, and are
paid through the Water Works billing system.
Solid Waste - Solid waste service is not required for this Annexation Area, and larger scale
industrial, commercial, and apartment customers are generally not served by the Bureau of
Solid Waste. However, the Bureau of Solid Waste is able to provide service to small
commercial customers at $12 per month, or the prevailing rate at that time, for a 96 gallon
container with service beginning on the effective date of the annexation.
F. Administrative Services
The City of South Bend provides a wide range of services other than those noted above, such
as the Mayor's Office, the Legal Department, and Parks & Recreation.
These services are available upon the effective date of the annexation. Full and dedicated
response for non-capital services will be in place within one year of the effective date of the
annexation. Costs for these services have not been calculated.
The incorporation of the Annexation Area will not affect the provision of other services
currently provided to this property on a countywide basis. The St. Joseph County Health
Department, the St. Joseph County Public Library, the Area Plan Commission, and the St.
Joseph County/South Bend Building Department are among the countywide agencies that will
continue to provide the same type and level of services to the Annexation Area.
Countywide services will continue to be supported by the County and Township taxes that will
remain in effect.
Shellbark Annexation Area 10
SECTION IV. LAND USE ANALYSIS & DEVELOPMENT CRITERIA
This proposed annexation will add to the City of South Bend a small area of vacant land that
will be incorporated into the development of a medical office facility. The Annexation Area will
be used for a retention basin. The Annexation Area is presently zoned "R" Single Family
District in unincorporated St. Joseph County. Single-family homes zoned "R" Single Family
District in unincorporated St. Joseph County are located to the north and east. To the south
and west are parcels under development zoned "CB" Community Business District in the City.
The Annexation Area is located just off of Cleveland Road, east of Portage Avenue. Cleveland
Road has strong levels of regional accessibility and hosts a mix of commercial, office, and
civic uses in this area. The petitioner proposes to use the land in the Annexation Area to build
a retention basin that will provide drainage for a medical office facility currently under
development along Cleveland Road on land already within the South Bend city limits. This
larger site should be adequately screened from the adjoining residential areas, primarily to the
north.
Any improvements or future changes must meet the City's applicable building, zoning, and
subdivision ordinances.
Shellbark Annexation Area 11
SECTION V. FISCAL IMPACT
1) Essential city services can be made available to the residents (and territory) of the
Annexation Area in a timely and comparable fashion per the requirements of State law and
this fiscal plan.
2) The City is financially able to support city services to the territory sought to be annexed.
3) Required improvements made by the petitioner and/or owner of the parcel(s) must be
made in accordance with the standards of the City of South Bend.
4) Required improvements made by the City will be completed within the time frames provided
by State law and this fiscal plan.
5) All figures are estimates. Final cost of capital expenditures, if any, will not be determined
until bids are publicly solicited, contracts are awarded, and projects are closed out.
6) Property tax revenue and land assessment estimates are based on a combination of: 2014
payable 2015 tax information, taxes paid in previous years by comparable development,
estimates of units built, estimates of unit values and land assessments, and tax abatements
or adjustments, if any. Tax rates are subject to change every year, and property tax revenues
may be subject to tax caps.
7) Department expenditures and revenues are derived from the City of South Bend Budget.
8)The estimated costs to provide services, noted in Section III, Municipal Services, is a City-
wide average based on a particular budget year. In the case of the proposed development in
the Annexation Area, some of these services may not be required or possibly requested for
many years. Hence, the cost of providing services over the first five years should be evaluated
with this in mind.
Shellbark Annexation Area 12
TABLE 1
Summary Table - Estimated Fiscal Impact
Expenditures Capital Non Capital Notes 5-Year Total
(Est.) Per Year (Est.)
Street Construction $0 $0
Connection at
Sewer Extension $0 petitioner's $0
expense
Connection at
Water Extension $0 petitioner's $0
expense
Street Lights $0 • $0
Street Maintenance $0 $0 $0
Police $0 $159 $795
Fire $0 $148 $740
Code $0 $9 $45
Approximate 5-Year Expenditures $1,580
Revenues Notes Total (Est.) 5-Year Total
Year 1 $35
Year 2 $35
Property Taxes Year 3 $35 $175
(to City)
Year 4 $35
Year 5 $35
MVH/LRSA Estimated at revenue $0 $0
per mile of$19,600
Approximate 5-Year Revenues $175
Revenue estimate based on $2,300 net assessment and capped tax rate of 3% of$2,300
gross assessment for all years.
The Annexation Area will be incorporated into a larger medical office development that is
expected to create a net positive fiscal impact to the City.
Shellbark Annexation Area 13
SECTION VI. APPROVAL
Approved by the City of South Bend Common Council this day of ,
2015.
Shellbark Annexation Area 14
LEGAL DESCRIPTION
A part of the Southeast Quarter of Section 22, Township 38 North, Range 2 East, German
Township, St. Joseph County, Indiana, which is described as: The West 80.58 feet more or
less of Lot #89 as shown on the Proposed Plat of Lilac Acres Subdivision and being part of Tax
Key No. 04-1050-1221 as shown in the Records of the St. Joseph County, Indiana Auditor's
Office.
Containing 0.17 acres more or less.
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SOUTH BEND,IN 46601-1830 °:6��l.\1WE/' >'
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CITY OF SOUTH BEND PETE BUTTIGIEG,MAYOR
COMMUNITY INVESTMENT
SCOTT FORD,EXECUTIVE DIRECTOR
November 10, 2015
Tim Scott, President
South Bend Common Council
4th Floor, County-City Building
RE: A Resolution of the Common Council of the City of South Bend,Indiana,
Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of
Services to an Annexation Area in German Township (Shellbark Annexation Area)
Dear President Scott:
I am attaching for filing the above resolution, which is a companion to Bill No. 50-15.
That bill proposes to voluntarily annex contiguous territory in German Township to the
City of South Bend. This resolution provides for the Common Council's approval and
adoption of the written plan and policy concerning the provision of services, both capital
and non-capital, to the territory to be annexed.
This 0.17-acre annexation area contains a portion of one parcel on Shellbark Avenue,
north of Cleveland Road. All public improvements, if any, will be required to be done at
the expense of the developer.
I request that the attached resolution be placed on the November 23, 2015, agenda of the
Common Council meeting at which the companion Bill is given Second Reading. I will
be attending the meeting, as well as the Zoning &Annexation Committee hearing, as the
presenter.
If you have any questions, please feel free to contact me at 235-5843. Thank you.
Sincerely,
Rae lice
Michael P. Divita
Planner 1 O TU15
cc: Janice Talboom, City Clerk's Office CIv"CE r 3 I.. = D
PLANNING NEIGHBORHOOD ENGAGEMENT BUSINESS DEVELOPMENT ECONOMIC RESOURCES
JITIN KAIN PAMELA C.MEYER CHRIS FIELDING BROCK ZEEB