10/22/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION OCTOBER 22, 2015 360 out of any part of the agreement at any time. Be added the licensing agreements are a savings to the City of nearly $250,000 per year for hosting in the cloud. - Professional Services Agreement —ExecuTime Software Mr. Bob Allen, Information Technologies, stated this agreement provides for an upgrade of ExecuTime software and includes installation. He noted it has new, features that will be useful for the City. Mr. Allen informed the Board Information Technologies built a new virtual server and they will test the program before switching over. Title Sheets— Cleveland Rd. and Didam Blvd., and Sheridan St. Improvements Mr. Carl Littrell, Engineering, stated Cleveland Rd. is being developed by General Sheet Metal _ and will be dedicated to the City upon completion. Mr. Littrell explained signing the Cover sheet confirms the City will accept the project. Mr. Horvath asked if the City has a sewer agreement on this, Mr, Littrell stated they do not. Mr. Horvath asked they work on this. Mr. Littrell stated the Sheridan Ave. improvements are being done to serve the Nello Corporation and they are doing the construction and will dedicate it to the city when complete. - Award Bid — Ignition Park Identity Signage Mr. Roger Nawrot, Engineering, stated two (2) vendors did not acknowledge Addendum No. 2 and it was later determined they did not register and purchase the specifications. He stated this project is for the construction of five (5) signs, one (1) of them a larger sign. - Award Quotation - Transpo Bus Shelters Mr. Gilot asked if Transpo had seen the designs on these and asked if the City should do all of the bus shelters and dedicate them to Transpo. Mr. Michael Divita, Community Investment, stated they would like to, but are not sure Transpo wants to accept them. He added Transpo looked at the design on these and they are comfortable with it. - Change Orders: o Demolition of Vacant & Abandoned Houses Mr. Toy Villa, Engineering, stated this small amount is to correct an overpayment to a contractor for abatement work on one (1) property. o Ignition Park Infrastructure Mr. Villa stated this is to add two (2) dumpster enclosures that were requested by the contractor. o Bartlett Street and Memorial Parking Lot Mr. Villa stated this increase is for installation of higher banner poles to prevent people from jumping up and reaching them. He added the lighting is all LED. o Bartlett St. & Memorial North Parking Lot Mr. Villa, stated the original plans called for demolition of a house on Main St., but Memorial Hospital decided they wanted to use it. He added that reduced the increase substantially of the other items addressed with this increase. o Ignition Park Infrastructure Mr. Villa stated this increase is to cover the cost of taking down the lights and hauling to the sign shop. He added also; the specifications called for seeding, and it was determined to use sod instead. - Change Order and Project Completion — Madison and Marion Streets One -Way to Two - Way Mr. Villa stated he made an error that he would correct on the decrease amount, it is actually larger than showing on the agenda. He added the final amount does not change. - Traffic Control Devices: o Removal of No Tom on Red at Edison Rd. slid Crestwood Blvd. Ms. Theresa Harrison, Engineering, stated these signs were put up originally where there used to be a major school crossing. She stated a study showed there is nobody walking this route any longer so they are no longer needed. She added they discussed this with the principal of the school and he confirmed they are no longer needed, o Removal and Installation — No Parking Signs — Corby Blvd. Ms. Harrison stated emergency traffic is being rerouted, and Corby Blvd. now ends in a cul-de- sac that is no longer used. o New Installation— No Parking Signs — 727 Jefferson Blvd. Ms. Harrison informed the Board the attempt here is to protect the driveway used for drop-off and pick-up at this doctor's oflice. She noted people are parking in front of the drive entrance currently. - Resolution No.61-2015 Mr. Michael Divita, Community Investment, stated this resolution is for a fiscal plan for the Shellbark area annexation. He noted the City is required to complete a fiscal plan regarding provision of services. Mr. Divita stated Beacon Medical Group is developing the land and nearly all of it is in the City. He stated it comprises .17 acres part of which is to be used for a retention