Appoint BPW Oversee Traffic Signals - LED

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RESOLUTION NO. 3 ~ ~ S - ~~ A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, TO APPOINT THE BOARD OF PUBLIC WORKS AND THE DEPARTMENT OF PUBLIC WORKS AS ITS AGENTS FOR OVERSEEING THE GUARANTEED ENERGY SAVINGS CONTRACT FOR TRAFFIC SIGNALS WHEREAS, the City of South Bend has approximately 226 intersections with electrical traffic signals; and , WHEREAS, the City is interested in upgrading these traffic signals by using LED technology to conserve energy and energy costs and to improve traffic safety; and WHEREAS, a contract to implement these energy saving measures would be let according to I.C. 36-1-12.5, which statute stipulates that it is the Common Council of a second class city which would enter a contract for such a program; and WHEREAS, the Common Council of the City of South Bend does not have its own staff with the technical expertise and experience to evaluate potential proposals, and to supervise a Guaranteed Energy Savings Contract for the traffic signals throughout the City of South Bend. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCII. OF THE CITY OF SOUTH BEND, INDIANA that: Section I. It is in the best interest of the City of South Bend, Indiana to enact the following guidelines and policies: The Board of Public Works and the Department of Public Works of the City of South Bend shall be the authorized agents for the South Bend Common Council for purposes of meeting the provisions required byI.C. 36-1-12.5 and other Indiana laws leading up to the final review of and the execution by the South Bend Common Council of a Guaranteed Energy Savings Contract for the use of LED technology in its mechanized traffic signals. Such authorization would include without limitation the preparation of specifications, evaluation criteria, advertisement for proposals, opening of proposals, rejecting non-responsive proposals, evaluating the proposals, and making advisory recommendations to the Common Council. 2. The Board of Public Works and the Department of Public Works shall make an advisory recommendation to the South Bend Common Council concerning the selection of a company to contract with for an Energy Savings Contract, with the South Bend Common Council retaining the sole and exclusive authority to enter into such a contract. 3. The Board of Public Works and the Department of Public Works are authorized to supervise all work done on the Guaranteed Savings Contract concerning traffic