04/22/2014 Board of Public Works

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REGULAR MEETING APRIL 22 2014 142 APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,567,300,36 04/15/2014 City of South Bend $23640,886.61 04/22/2014 St. Joseph County Housing Consortium $6,589.94 03/27/2014 St. Joseph County housing Consortium $2,099.04 03M/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Sam Hensley, Monoform, LLC, stated he was present to ask some questions regarding the Manhole Rehabilitation bid. Be stated Monoform, LLC, did a demonstration on March 5, 2014 as required and were told the demonstration was successful. He stated the other bidder, Ricth- Riley, was supposed to do their demonstration the next day. He questioned if they did a successful demonstration, noting the bid was supposed to be awarded at the last Board meeting. Mr. Paul South, Street Department, stated Rieth-Riley had some issues with the demonstration. Ms. Greene informed the Board that the bids were opened on February 25, 2014. She stated the Board has not awarded the bid and they arc up against the sixty (60) day award limitation and will not have time to award it before then. She noted they have three options; reject all bids; award; or re -bid the project after the sixty (60) day expiration. Ms. Greene stated whether they were successful or not successful, this is not up before the Board to award today. She added the bidders may fail to meet the criteria of a number of requirements of the specifications, and the Board may choose not to award for a number of issues. Ms. Roos stated she was not aware they were up against the sixty (60) day limit and asked that Engineering and the Street Department _ bring a Memo to the next Board meeting explaining their reasons if not awarding, or rejecting bids.. Ms. Greene noted there is nothing for this Board to respond to at this time, there is no Board action or recommendation before the Board. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the meeting adjourned at 10:18 a.m. BOARD OF PUBLIC WORKS Gary A. Cnlot, President ATTEST: i da M. Martin, Cl rk