08/06/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION AUGUST 6.2015 256 The Agenda .Review Session of the Board of Public Works was convened at 1032 a.m. on August 6, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Brian Pawlowski. and James Mueller present. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Mr. Gilot introduced newly appointed Board Member, James Mueller. Mr. Mueller gave a brief history of his past employment including six (6) years in Washington D.C. working with the Senate. He stated he is from this area and very happy to be back. Board members discussed the following item(s) from the agenda. - Professional Services Agreement— Lexipol, LLC Police Division Chief Gary Horvath informed the Board this agreement is for a content based State specific training module for Police officers. He explained the current Duty Manual is twenty (20) to thirty (30) years old and needs to be updated to reflect current State law. He noted this program is based on case law and best past practices. He added the agreement includes a one (1) year subscription, daily training modules, and assistance of implementation. Chief Horvath stated Lexipol has been doing this for 1800 - 2000 Police departments around the nation. Mr. Gilot asked if during the first year will there be a committee of FOP representatives to review the changes to the Duty Manual. Chief Horvath stated no, there is a process in place they have always done where any proposed duty manual changes are reviewed by the FOP for their approval prior to making the changes. Mr. Pawlowski noted the Police Chief has a plan for FOP participation. Mr. Gilot asked if this should be separated into two (2) agreements, noting one is a service and the other is the licensing agreement. Attorney Schmidt agreed. - Professional Services Agreement— Areadis U.S., Inc. Mr. At Greek, Environmental Services, stated this agreement is to address water standards for ewliform which are changing. He added the City needs their water compliance manuals updated due to changes in the laws and the absence of a Director for the Water Department going on three (3) years. - Request to Advertise — HazMat Fire Rig Mr. Jeff Hudak, Equipment Services, stated the Fire Department currently utilizes several smaller rigs for their Haz Mat team; this purchase will allow them to consolidate into one larger rig and get rid of the smaller ones. He noted Central Services has been working with the Fire Department on the specifications for about a year and they will be getting rid of at least one (1) truck and two (2) trailers. He added he has already reached out to bidders to let them know it's coming so they will get good competitive bids. Mr. Hudak noted the vehicle will have a three (3) cylinder generator to run off as it sits idling, rather than relying on the diesel engines. - Addendum to Agreement — Urban Enterprise Association of South Bend, Inc. Mr. Michael Divita, Community Investment, stated this is a pass - through funding agreement with Urban Enterprise to build a commercial /mixed -use building to add to the Western Ave. /Lincolnway Hwy. development. He stated Urban Enterprise will provide the architect and they contracted with an architect that works well with the property owners. He noted the property owners can meet the funding match. Change Order — Lamppost Program Mr. Toy Villa, Engineering, stated this increase is to try to complete work for all the applicants for this year. He noted the program is set -up as first -come, first -served basis. He added the Contractor has done more installations than originally required per week. Mr. Gilot explained the idea of the program is to provide affordable neighborhood lighting, noting the lamppost ends up costing the property owner about $425.00, which is much less than $5,000.00 of tax dollars for a public street light. He added the property owner maintains the light, which is also a saving of tax dollars. Mr. Mike Carey, Engineering, noted they are using LED lights this year. - Change Order — Removal and Disposal of PCB Remediation Waste at Ivy'rower Mr. Toy Villa, Engineering, stated this increase of $3,500.00 and seventy -six (76) days is due to additional PCB discovered and needing to be removed. The process created a delay with time needed for waiting for approval for the dirt disposal and the need to remobilize. - Change Order — Western Avenue Streetscapes Mr. Villa stated this increase was to eliminate having to tear out the new streetscape at the intersection of Western Ave. and Bendix and Western Ave. and Dundee St. in the future. It was decided that it was best to extend the water main along Western Ave. west at Dundee St. and also on Western Ave. east of Bendix Dr. now rather than come back later and tsar it up and add it.