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CLAIMS REVIEW MEETING JULY 21, 2015 240 A Claims Review Meeting of the Board of Public Works was convened at 9:02 a.m. on Tuesday, July 21, by Board President Gary Gilot with Board Members David Relos, Elizabeth Maradik and Brian Pawlowski present. APPROVE REQUEST FOR USE OF CITY -OWNED PROPERTY — TAX KEY NO. 018 -7040- 1585 Mr. Gilot stated the Board is in receipt of an application from the Bowman Creek Education Ecosystem Interns requesting the use of the above property located at 2116 St. St. Joseph St., for the purpose of the Installation and Maintenance of a Public Education Demonstration Rain Garden from July through October of 2015. Mr. Gilot stated this project will be a collaboration effort between the University of Notre Dame, Indiana University, Ivy Tech, and Riley and Washington High School interns. He informed Board members that as a part of the group through his work with the University of Notre Dame, he had a conflict of interest and he would recuse himself from the vote. Mr. Jon Schommer, 1736 Belmont Ave.; Mr. Daqwan Dockeri, 1508 Carroll St.; and Mr. Jeremiah Solt, 2120 S. Carlisle St., all of South Bend, Indiana made a presentation to the Board regarding the proposed Rain Garden Project. Mr. Schommer stated he is a graduate from the Esteem Program at Notre Dame University and is leading the internship installation of the rain garden near Bowman Creek. Mr. Solt noted the garden will be installed for public education of what a rain garden looks like, and this location is ideal due to its proximity to Bowman Creek and its high visibility. Mr. Relos asked if this is the first of its kind. Mr. Schommer stated it is the first one his group is doing. Mr. Solt noted it is good for the public to see what a rain garden is, they have no idea and have inaccurate perceptions of weeds and high maintenance. Mr. Gilot asked what the total cost of the project is, including the plants. Mr. Solt stated it is in the $300.00 to $500.00 range. Mr. Gilot noted the proposed location is a triangular lot that appears to not be a buildable lot. Therefore, upon a motion by Ms. Maradik, seconded by Mr. Pawlowski and carried, the Use of City Owned Property was approved. Mr. Gilot abstained from the vote. APPROVE CLAIMS Mr. Relos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Relos stated the following claims were submitted to the. hnarH fn, Name Amount of Claim Date City of South Bend $5,008,147.10 07/17/2015 City of South Bend $1,141,790.27 07/21/2015 City of South Bend $1,101,380.70 07/14/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Pawlowski seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 9:14 a.m. ATTEST: LindA M. Martin, Clerk BOARD OF PUBLIC WORKS Gary A. Gilot, President