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AGENDA REVIEW SESSION JULY 9, 2015 223 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on July 9, 2015, by Board President Gary A. Gilot, with Board Members David Relos and Elizabeth Maradik present. Board Member Brian Pawlowski was absent. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot announced the addition to the Regular Agenda of a bid opening for a Standard 4x4 Utility Vehicle and a bid opening for a Large 4x4 Utility Vehicle. OPENING OF BIDS — 2015 CURB AND SIDEWALK CONSTRUCTION (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO., INC. 2833 South 11"' Street Niles, MI 49120 Bid was signed by: Robert Kuhns, P.E. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $117,302.25 DIVISION B: $245,594.25 DIVISION C: $158,117.35 WALSH & KELLY 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $100,330.00 DIVISION B: $267,500.00 DIVISION C: $134,775.00 Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to Engineering for review and recommendation, APPROVE SEWER INSURANCE POLICY REVISION Mr, Eric Horvath stated the changes to the policy being requested are to address some overdue changes that are needed. He informed the Board that he is requesting four (4) changes to the policy. The first one addresses a portion of the ordinance that requires the customer to be current on their sewer bill, or no more than one -hundred, twenty (120) days out, to receive the service. He explained there are questions on whether you had to be on the policy for one -hundred, twenty (t20) days to be eligible. Another change is to the registry, to allow additional contractors to be on the list. He explained they would still have to pre -qualify. Mr. Horvath noted there are currently only two (2) rotating contractors on the registry, and it's not enough to cover emergencies if one is out of town and the other is on another project. He stated that along with allowing rotation, they are requesting to add the Director or designee to authorize use of a