05/21/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 21, 2015 160 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $149,899.30 SELGE CONSTRUCTION CO., INC. 2833 S. 11"' Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $171,596.00 Upon a motion made by Ms. Roos, seconded by Mc Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. Board members discussed the following item(s) from the agenda. - Reject Bids — Bi-Fuel Compressed Natural Gas/Gasoline Vehicle Conversions Mr. Matt Chlebowski, Central Services, stated they are asking to reject these bids on the conversions of vehicles to natural gas because they were not budgeted for. He explained that these are older vehicles that are more than halfway through their life cycle so they are not worth spending the funds on at this point. _ - Award Bids — Two -Way Radios Mr. Gilot asked if the Radio Shop had tested the frequency on these. Mr. Kevin Smith, Central Services, stated eventually they will have to increase their coverage for the digital radios, but they don't see any problems. He noted this is a not to exceed amount, and the bids came in under that amount. Mr. Gilot asked if each department will have their own channel. Mr. Smith stated that currently they do, but they won't with the new radios, they are not channel based. He stated they are based on talk channel availability and the system manages which channel based on use. Mr. Gilut questioned the purchase of the 800 MHz radios. Mr. Smith stated they determined those were too expensive. - Opening of Proposals — Safe Routes to School Ms. Roos stated these proposals are necessary because this project is a matching grant that is federally funded and requires a different process including a requirement to solicit proposals for the construction inspection services. Mr. Roger Nawrot noted the proposals have been advertised on the INDOT website for thirty (30) days. - Award Bid — Equipment Purchase for Nello Corporation Mr. Mike Carey, Engineering, informed the Board that this was the only bidder on this equipment and they were responsive. RATIFY OPEN MARKET PURCHASE AND AUTHORIZE NEGOTIATIONS EQUIPMENT PURCHASE FOR NOTRE DAME TURBO AT IGNIFION PARK CLOSED CIRCUIT COOLERS — PROJECT NO 114-038D (RWDA TIF) Attorney Michael Schmidt stated they are asking for authorization from the Board today to — engage this company, Baltimore Aircoil Company, c/o Sundquist Company, LLC to finalize their offer to be responsible to the other parties involved in the project. Ms. Roos requested they make sure they get late additions to the Clerk of the Board within twenty-four (24) hours in advance of the meeting to be appropriately placed on the agenda. Therefore, Ms. Roos made a motion that the recommendation be accepted and the City be authorized to negotiate a final agreement. Mr. Relos seconded the motion, which carried. - Reject Bids - Hotel LaSalle Renovations Mr. Michael Carey, Engineering, stated they are asking to reject the bids received for divisions C, D, and E due to WBE/MBE participation not met, and no good faith efforts shown on the part