05/07/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 7, 2015 136 Mr. Roger Nawrot, Engineering, stated all bids came in under budget and below the Engineer's estimate for these projects. - Change Orders - Vacant and Abandoned Homes Mr. Toy Villa, Engineering, stated they eliminated one (1) home in each division, decreasing the cost of the demolitions. Mr. Relos asked if somebody is rehabbing the homes. Ms. Maradik stated that is the only time they decrease the project, if someone requests to rehab a home. - Requests to Advertise: - Vacant and Abandoned Homes Mr. Michael Carey, Engineering, stated this package is for one -hundred, thirty-five (135) houses. - Tree Maintenance Mr. Corbitt Kerr stated this is for the maintenance of newly planted trees in conjunction with construction projects. He stated the vendor will take care of the pruning, watering, and settling as part of the projects. He noted if a tree dies, they will have to replace it. Mr. Kerr stated there was a one year warranty on the trees in the construction specifications, and this extends the maintenance further out. - Professional Services Agreement —Abonmarche Mr. Corbitt Kerr, Engineering, stated this is for design of the Chase site at Portage Prairie on Dillon Dr. He noted there are right-of-way issues with a temporary basin that needs to be moved, a new basin installed, and utilities connected, Mr. Kerr noted the approval should be subject to the Redevelopment Commission's approval next week. - Traffic Control Device Mr. Kerr stated these Police permitted parking signs have been requested by the courthouse as a result of a study done by a security consulting firm. They recommended the street parking along the courthouse be just for security vehicles. - Traffic Control Device Mr. Kerr stated currently there is no signage in front of The View Tavern, and anyone can park there all day. The View requested two (2), two (2) hour parking signs be put up because they need parking. Ms. Maradik stated it was her understanding it's the contractor's working on the street that are parking there. She questioned if it is it necessary to put signs up for a short-term problem. Mr. Kerr stated in the past, the City has accommodated businesses. Mr. Gilot concurred, noting in retail districts we need to. Mr. Horvath agreed, stating the City needs to promote and encourage retail business. He added this is not an issue with the contractors. He stated the City is trying to promote turnover within a commercial district. Mr. Gilot noted they had done studies in the past on the issue and years ago it was worth $500 per space to businesses. Mr. Horvath requested this be pulled off the agenda to look at the needs of the greater community and see what supports the local business. He added the City should be looking at all of these issues. - Reject Bids — Tandem Axle Hood Lift & Container Truck Mr. Jeff Hudak, Central Services, stated they had a small budget and found this truck with a removable hook box that would fit their needs well. He stated, however, the bids were way over the budgeted amount. Mr. Gilot suggested doing a two (2) for one (1) with the lightening loader and see if they get a better price. Mr. Hudak stated the plan is to budget for next year, and rebid the lightening loader truck now so as not to lose their grant money. - Request to Advertise — Emergency Medical Vehicle Mr. Gilot asked if this ambulance would include CNG. Mr. Hudak stated it does not, it's still on the table but the vehicle has to be able to run all day. He noted there is a chassis available, but it's a little smaller and there are components that won't fit on the chassis. Mr. Hudak added the Fire Department will be trading in their oldest ambulance. - Lease Financing Proposal Mr. John Murphy, City Controller, stated previously the Board would approve the purchases at one meeting and the financing at another several times a year. He stated they have created a list of pre -qualified providers and sent out requests for proposals. Out of six (6) responses, the best was Banc of America at L35% finance rate. He noted they will finance the equipment with the vehicles. Mr. Murphy stated the Board will approve the initial proposal and each of the legal departments will work out the details. Mr. Murphy noted they are hoping for the closing to happen on May 29, 2015 because the interest rate is good until then. He added Banc of America has done several large bond financing projects and as a result the City was able to get a very good rate. - 2015 South Bend Police Vehicle Equipment Lieutenant Chris Voros informed the Board that all of the equipment being bid is standard Police equipment that they have to have. He noted they looked at the specs and tried to reduce energy consumption as much as possible, looking for ways to reduce engine idling time. Mr. Voros