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AGENDA REVIEW SESSION APRIL 23 2015 123 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on April 23, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Elizabeth Maradik, and Brian Pawlowski present. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF QUOTATIONS — WALNUT GROVE TRAFFIC CALMING — PROJECT NO 115 -008 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: MICHIANA CONTRACTING. INC. 7843 Lilac Road PO Box 929 Plymouth, IN 46563 Quotation was submitted by Donald W. Wendel, President QUOTATION: BASE QUOTE: $22,400.00 ALTERNATE: $8,700.00 PEMBERTON DAVIS ELECTRIC, INC. PO Box 1034 Mishawaka, IN 46546 Quotation was submitted by John A. Ferro, President QUOTATION: BASE QUOTE: $24,559.60 ALTERNATE: $8,052.00 Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the quotations were referred to Engineering for review and recommendation. Board members discussed the following item(s) from the agenda. — Amendment to Master Agreement — CBChinovis, Inc. Ms. Pam Meyer, Community Investment, stated this amendment is to add a credit reporting service to the scope of the Master Agreement for housing. — Amendment to Professional Services Agreement — East Bank Phase V Additional Survey and Design around The View Mr. Jitin Kain, Community Investment, stated this agreement is to fix the parking issue on the site of The View. He noted they will lose twenty -four (24) of their current parking spaces, but will gain them back elsewhere. He stated they are using the same consultant that worked on this project design previously, CHA Consulting, because they are already familiar with the project. Attorney Schmidt stated he has not seen the contract; it needs to be reviewed prior to Tuesday. Mr. Kain stated it will include an agreement with the property owner. Mr. Gilot asked if the consultant will do the property buying service. Mr. Kain stated it is part of the agreement. Mr. Horvath noted he did not see that in the amendment, but it may be covered in the original agreement. — Amendment to Master Lease Agreement — Hewlett Packard Ms. Sue Gerlach, Information Technologies, stated this is a new annual computer lease schedule. She stated it is basically the same as before, just a change in the numbers and dollars. - Professional Services Agreement — Civitas IT Ms. Gerlach stated this agreement is for imaging and deployment of new and old computers, also an annual process. She added it would be for approximately one - hundred, thirty-seven (137) new computers. — Award Bid — Tandem Axle Multi -Use Dump Truck Mr. Jeff Hudak, Central Services, stated these trucks are with front plows. He stated they looked into CNG but the Capital funding is lacking due to a higher bid price than anticipated. He stated he was told the trucks needs a bigger chassis for CNG, so it increases the cost substantially. Ile stated he would like to award without the CNG and reassess the specifications for next year. He explained he was told there are no hybrid trucks with underbelly plows available and will not be in the future.