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CLAMS REVIEW MEETING APRIL 21.2015 121 A Claims Review Meeting of the Board of Public Works was convened at 9:03 a.m. on Tuesday, April 21, 2015, with Board Members David Relos, Brian Pawlowski and Elizabeth Maradik present. Board President Gary A. Gilot and Board Member Kathryn Roos were absent. APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for a royal: Type Business Description Amount/ Motion/ City of South Bend $2,539.65 04/08/2015 Funding Second Trade Smith & 'Trade of Used Police N/A Pawlowski/ Agreement Wesson Department Sig Sauer Maradik Handguns for New Smith and Wesson M &P 9mm Handguns Master Agency Board of Park Board of Works to act as N/A Pawlowski/ Agreement Commissioners Agent for Park Maradik Department Bidding N/A Pawlowski/ Construction Board of Park I Viewing Park Boathouse and Access Commissioners Property Access Maradik Agreement and University of Notre Dame REJECT BIDS — DEMOLITION OF EIGHTY -SEVEN (87). MORE OR LESS VACANT AND ABANDONED HOMES — PROJECT NO. 115 -012 In a Memorandum to the Board, Attorney Michael Schmidt requested the Board reject all bids received for the above referenced project pursuant to IC 36- 1 -12 -4. Attorney Schmidt stated there will be a large increase in the scope of the project, nearly doubling the amount of homes and rebidding will prevent the need for any large change orders on the project. Mr. Pawlowski noted there will be additional divisions added to the project. Therefore, upon a motion by Mr. Pawlowski, seconded by Ms. Maradik and carried, the Board rejected all bids for the above project. APPROVE CLAIMS Mr. Relos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Relos stated the following claims were submitted to the Board for ai proval: I neretore, Mr. Kelos made a motion that atter review of the expenditures, the claims be approved as submitted. Mr. Pawlowski seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 9:18 a.m. BOARD OF PIJ13LTC WORKS Gary,AXGil9L President _ A. Maradik, Name Amount of Claim Date City of South Bend $2,539.65 04/08/2015 City of South Bend $1,295,834.40 04/21/2015 U.S. Bank National Association/Smart Streets Bond Fund $33,366.00 04/16/2015 I neretore, Mr. Kelos made a motion that atter review of the expenditures, the claims be approved as submitted. Mr. Pawlowski seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 9:18 a.m. BOARD OF PIJ13LTC WORKS Gary,AXGil9L President _ A. Maradik,