04/09/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 9 2015 100 Mr. Gilot advised that this was the date set for the receiving and opening of scaled Proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a review team. He explained the Board would read only the names of the companies submitting proposals into the record. The following names and addresses were read from the proposals submitted: VALIDATED CUSTOM SOLUTIONS 905 N. Capital Ave, Ste. 200 Indianapolis, IN 46201 Bid was signed by: AJ Wilkerson Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. BALTIMORE AIRCOIL COMPANY C/O SUNDQUIST COMPANY, LLC PO Box 50375 6330 E 75"' St., Ste. 302 Indianapolis, IN 46250 Bid was signed by: John McGlynn Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Attorney Schmidt stated the Board would need to authorize the Legal and Engineering Departments to negotiate with the vendor most reasonably likely to be awarded the proposal based on the scoring matrix. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above proposals were referred to Community Investment and Engineering to review and score the proposals with the University of Notre Dante signing off. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Neighborhood Resources & Technical Services Corporation Ms. Pam Meyer, Community Investment stated this agreement is funded through a grant and is related to neighborhood leadership. Mr. Gilot questioned if the group had changed their name. Ms. Meyer stated they did but this is the correct legal name. - Award Bids — Tandem Axle Dump Trucks Mr. Jeff Hudak, Central Services, stated the difference in price for these trucks is due to the difference in the beds, and the trade -in value received. He noted they received a lot more for the trade -in on the truck for the Sewer Department. - Commercial Sales Agreement — Tyco Integrated Security Attorney Michael Schmidt stated this agreement for the purchase of security /fire alarm equipment at Central Services is a great business deal and stated Tyco added a cost escalation clause to prevent excessive cost increases in the agreement as requested. - Professional Services Agreement — Keramida Mr. Al Greek, Environmental Services, stated there is a consent decree they are working on with IDEM so they need to be able to track what is going on with this well. He noted it is pretty technical and complicated and nobody has this knowledge at their plant. - - Confidentiality Agreement —Indiana Department of Revenue Mr. Brock Zeeb, Community Investment, stated this agreement is related to the smart streets initiative and is tax related and private information. He noted the Board agrees to not share information being used as it is non - releasable and not a public record. He stated they will probably track at least a five (5) year period and will track tax records either by block or by road. - Professional Services Agreement— 1" Source Bank Ms. Jennifer Hockenhull, Administration and Finance, stated this is a two year agreement. She noted I" Source Bank raised the City's rates by pennies and increased the interest rate the City receives, offsetting the increase in fees. - Professional Services Agreement - Enfocus