Adopting Rules for Purchasing for the City os South Bend

Home Browse Search

e. In the absence of agreement by the parties, price adjustments must be computed by a unilateral determination by the governmental body of the costs attributable to the events or situations under such clauses with adjustment of profit or fee, all as computed by the governmental body in accordance with applicable rules adopted by the governmental body; 5. Correction and Withdrawal of Bids. An offeror may correct inadvertent errors in a bid up to the time at which bids will be opened by supplementing the erroneous bid and submitting a revised bid. A bidder may not supplement an inadvertently erroneous bid after the time at which the bids were opened or, an offeror may withdraw a bid containing inadvertent errors up to the time at which bids will be opened. The purchasing agent must decide in writing to permit the correction or withdrawal of the bid. 6. Cancellation of Solicitation. When the purchasing agent makes a written determination that it is in the City's best interests, the purchasing agent may cancel a solicitation or reject all offers in whole or in part as specified in the solicitation. The reasons for a cancellation of a solicitation or rejection of offers must be made a part of the contract file. 17 L._ i. The purchasing agent may purchase supplies with an estimated cost of less than $25,000 on the open market without inviting or receiving quotes. All such purchases shall go through Central Services unless the desired supply cannot be procured through Central Services. In the event Central Services does not offer desired supply, Purchasing Agent shall (1) notify Central Services of its intent to purchase desired supply elsewhere; and (2) purchase the supply on the open market. E. Single-Source Purchases, When there is only one (1) source for material or supplies, the purchasing agent shall make a written statement of his or her determination there is only one source for the materials or supplies. A copy of the written determination shall be included in the contract file. Expenditures over $50,000.00 must be approved by the Purchasing Agency. - • ILIA Each City agency and department may purchase services except for the services of attorneys in whatever manner the purchaser determines to be reasonable. Except as otherwise provided by law, only the head of the Department of Law may purchase the services of attorneys.