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AGENDA REVIEW SESSION FEBRUARY 5. 2015 21
<br />The Agenda Review Session of the Board of Public Works was convened at 10:35 a-m. on
<br />February 5, 2015, by Board President Gary A, GiIM with Board Members David Relos, Kathryn
<br />Roos, and Brian Pawlowski present. Board Member Patrick Hembom was absent. Also present
<br />was Attorney Michael Schmidt. Board of Public Works Clerk, Linda M. Martin, presented the
<br />Board with a proposed agenda of items presented by the public and by City Staff.
<br />CHANGES TO THE AGENDA
<br />Mr. Gilot noted the addition to the agenda of a Professional Services Agreement with Feathergill
<br />& Associates, Inc., for performing psychological testing of Police Department applicants, and the
<br />removal of a procession for St. Paddy's Day Tent Party.
<br />- Change Orders and Project Completion Affidavits
<br />Mr. Toy Villa, Engineering, stated both Demolition of Vacant and Abandoned Homes Change
<br />Orders are due to the removal of several properties that will be rehabilitated.
<br />- Project Completion Affidavit— Century Center Floor Finish Improvements
<br />Ms. Roos asked that Mr. Villa make sure the issue of slippery floors has been addressed at
<br />Century Center before closing out the project. Mr. Villa stated the contractor was here this week
<br />and is working on it. He added he is very comfortable with closing out the project.
<br />- Amendment to Professional Services Agreement — Abonmarche Consultants, Inc.
<br />Mr. Toy Villa, Engineering, stated they added $125,000 of extra sidewalks to the Southwood
<br />Sewer Separation project so they needed the consultant to do additional design work.
<br />Professional Services Agreement — DLZ Indiana, LLC
<br />Mr. Roger Nawrot, Engineering, stated this Bendix Drive project is a joint federal funded
<br />project, but the City pays the entire amount and is reimbursed by the State.
<br />Professional Services Agreement - Abonmarche consultants. Inc.
<br />Mr. Roger Nawrot, Engineering, stated the City will do two (2) blocks of the Western Ave.
<br />Streetscapes this summer, and if there is money left, they will do more.
<br />- Requests to Advertise
<br />Mr. Jeff Hudak, Central Services, stated CNG was requested on the pick -up trucks being bid, and
<br />if not available, an option for installation will be included. Mr. Gilot asked if the asphalt box can
<br />run on CNG. Mr. Hudak stated he wasn't sure, . but it was a good idea, and he would check with
<br />the supplier and manufacturer.
<br />- Opening of Quotations — Trash Packer Truck Rental
<br />Ms. Kara Boyles, Public Works, stated they went out for three (3) quotes for this trash truck
<br />rental. She stated the packer trucks being bid will be CNG, and noted the Clean City grant
<br />money is to be used for the purchase of the trash trucks.
<br />- Special Purchase — Midwest Meters
<br />Mr. Al Greek, Utility Director, stated this Special Purchase is for the same water meters
<br />previously used for the switch out of water meters. Mr. Gilot noted they would need the same
<br />meters for the readers to work, so it becomes a compatibility issue. Ms. Kara Boyles, Public
<br />Works, stated the change -out is almost complete on smaller meters; they are now working on
<br />large ones.
<br />- Professional Services Agreement —KAR Laboratories, Inc.
<br />Ms. Kim Thompson, Environmental Services, stated this lab performs required analytical
<br />services on dangerous chemicals that Environmental Services can't do in their lab. She noted
<br />they are required to do this testing every year.
<br />- Change Order— Digester No. 2 Upgrade and Digester Gas Cleaning
<br />Mr. Jacob Klosinski, Environmental Services, stated this project will be ready to start moving
<br />sludge sometime in March, and seeding will start in early spring.
<br />- Professional Services Agreement — Arcadis US, Inc.
<br />Mr. Eric Horvath, Public Works Director, stated the Board approved this agreement last year, but
<br />only funding for tasks 1 through 3. He stated this is for approval of the final two tasks now that
<br />funds are available.
<br />- Professional Services Agreement —Xerox
<br />Mr. Santiago Garecs. Office of Innovation, stated this agreement is for printer, scanner, and
<br />photo copies assessment. He stated this agreement will be a pilot for Xerox for document
<br />management, and the initial assessment is free.
<br />Professional Services Agreement - MWH
<br />Mr. Eric Horvath, Public Works Director, stated they will have a scope for this Long Term
<br />Control Plan evaluation and negotiation plan for the Board's regular meeting. Ms. Kara Boyles,
<br />Deputy Director of Public Works added that Phase 1 will be a minimum of nine (9) months. Mr.
<br />Horvath noted the City indicated their goal is for $100,000,000.00 in savings, with new
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