01/28/2015 Board of Public Works Meeting

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AGENDA REVIEW SESSION JANUARY 22, 2015 13 Mr. Kerr informed the Board this is a performance spec with a lease agreement set up for ten (10) years, with Notre Dame responsible for maintenance during that period. Mr. Relos added Notre Dame has written the specs for all of these seven (7) parts, so they will be responsible for any problems that come up due to bad specs. Mr. Kerr added once it is delivered and accepted, the City is not liable. Mr. Gilot questioned if there is anything that clarifies that Notre Dame has to pay the legal costs if there is a problem, and suggested the City could assign Notre Dame as the engineer overseeing the project and pay them a small percentage, much like what was done with the Eddy Commons project. Mr. Kerr stated the terms of the lease were agreed to by both parties and both parties understand the terms are subject to change. He added the lease will be taken care of before the award is made. Mr. Horvath reiterated, the Board is not going to award until the City has a signed lease. — Request to Advertise — ACM Panels for Ignition Park Buildings Nos. I and 2 Mr. Kerr stated the City is just procuring materials for this project and a fagade easement to allow the City on the property. - Request to Advertise — Removal and Disposal of PCB Remediation Waste at Ivy Tower Mr. Carey stated this clean-up is for the transformer room floor removal and installation of a concrete floor. Mr. Horvath noted this is specialized work, they need to make sure this is sent out to people that can do the work to bid on it. - Request to Advertise — Equipment Purchase for Nello Corporation Mr. Carey explained this work will include installation, and therefore will include wage rates. Mr. Gilot and Mr. Horvath requested Nello Corporation give shop drawing approval before the award. - Amendment to Project Coordination Contract — INDOT Mr. Kerr stated INDOT changed this contract from 9o/10 to 80/20 split on costs. He noted the Board signed the contract for the 90/10 split at their previous meeting and then INDOT realized it was supposed to be an 80/20 split, so the Board needs to sign off on the new contract. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:44 a.m. BOARD OF PUBLIC WORKS Q Gary A. Gilot, President er" �'/ EN ftA:' ATTEST: Lindahvl. Martin, Clerk REGULAR MEETING JANUARY 27 2015 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, January 27, 2015, by Board President Gary A. Gilot, with Board Members David Relos, and Patrick Henthorn present. Board Members Kathryn E. Roos and Brian Pawlowski were absent. Also present was Board Attorney Michael Schmidt and Attorney Catherine Fanello, Krieg DeVault.