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AGENDA REVIEW SESSION DECEMBER 18 2014 376 <br />Mr. Kerr stated this amendment is due to additional work extending sewer lines, and some <br />presentation material from Community Investment. <br />- Professional Services Agreement — Abonmarche Consultants, Inc. <br />Mr. Kerr noted this agreement is subject to change due to the survey equipment purchase and <br />whether that will be taken out of Major Moves. He noted they would like to get survey work <br />done before it snows. Ms. Roos asked if the funding will be sorted out before 'Tuesday. Mr. Kerr <br />stated it would. Mr. Gilot asked if they considered leasing the survey equipment to keep it <br />current, like they are doing with computers now. Mr. Kerr stated he thought of that and it's a <br />good idea, but the equipment is already budgeted for this year. <br />- Opening of Quotations — Michigan and Wayne Streets Conduit Replacement <br />Attorney Fanello questioned whether this quote is a Public Works project or a maintenance <br />project. Mr. Paul South, Street Department, stated this is a replacement of bad conduit. Ms. <br />Fanello stated Statute allows you to email quote requests in purchasing, but not in Public Works <br />projects. She explained if this is considered Public Works project, he would need to send letters <br />requesting quotes. Mr. South stated he would redo the request for quotes and ask to remove the <br />opening from the agenda. <br />- Opening of Proposals — Pre -Qualifications for 2015 Sewer Insurance Program Listing <br />Mr. Eric Horvath, Public Works, stated the Sewer Department needs to make sure they've gotten <br />this request for proposals out to MBE and WBE business owners. He explained that part of the <br />process for the Sewer Insurance Program is to apply for the list at the beginning of the year. He <br />noted the City can add to the list down the road, and there is a process to take a contractor off the <br />list if their performance is not up to standards. <br />Special Purchase — Brown Equipment, Inc. <br />Mr. Paul South, Street Department, stated they opened bids in March for a Street Sweeper and <br />the item that was delivered by the vendor was not exact to what was bid. They took back the <br />sweeper and gave the Street Department a loaner to use until the other one was ready. Mr. South <br />stated they have since received the original street sweeper back at no extra cost, and the vendor, <br />Brown Equipment, has offered the used sweeper to the Street Department at a substantially lower <br />price than the prices bid originally. He noted the cost is about tart less than the original bids. <br />Ms. Fanello stated she determined this did meet the substantial savings requirement for a special <br />purchase. Mr. Gilot asked if they would get any warranty with the truck. Mr. South stated he <br />thought they would, and he would check. He added they are getting some money from an <br />insurance settlement they will use for this purchase so they will only be using about $40,000.00 <br />of capital. <br />- Professional Services Agreement Renewal — North American Administrators and OnSite <br />Health <br />Ms. JoEIlen Talos, Human Resources, stated she has not received the agreement with the <br />corrections the City requested back from North American Administrators yet. Ms. Roos <br />suggested they may need to table this item then. Mr. George King, Purchasing, questioned if he <br />should amend the agreement with OnSite Health or add it to the City's amendment as an <br />attachment. Ms. Roos stated if it's just an extension of an existing agreement, you're allowed to <br />do that. She asked if there is a termination clause. Ms. Janet Cadotte, Human Resources stated <br />there is. <br />- Change Order No. 13 and 14 — Digester Upgrade and Gas Cleaning <br />Mr. Jacob Klosinski, Environmental Services, stated Change Order No. 13 was due to a design <br />error in the Overflow Pipe Modifications. He stated when the contractor went in to do the <br />original work, the water level flow rose too high during installation, and they started getting <br />overflows. They had to redo the design and add a water main line and support structure. He <br />explained they have talked to the design engineer and are working on getting the cost covered. <br />He noted the contractor admitted they were responsible for the error. Mr. Klosinski noted that <br />due to the error in the design, the other processes were delayed. He stated the seeding and <br />sodding will be moved to May. Ms. Roos questioned what the City's standard procedure on <br />who's responsible for what is, noting if this error caused delays to other contractors' work, they <br />should be held responsible. She added the Board doesn't typically approve these until the issues <br />are sorted out. Mr. Gilot stated you can't hold up a contract due to the engineer's error. Mr. <br />Klosinski stated he's had discussions with the contractor, and they admit their fault but they have <br />not figured out who is financially responsible for what. Mr. Eric Horvath, Public Works, asked <br />that Mr. Klosinski please get back to the Board on who is paying the cost. Mr. Gilot questioned <br />if the additional cost of Change Order No. 14 is due to Change Order No. 13. Mr. Klosinski <br />stated no, that Change Order is due to the utilities not being located well, and issues with the <br />original ethernet switch not working well and the need for a new one, and other design issues. <br />Ms. Roos questioned what percentage of the change in pipe is due to bad design. She noted the <br />