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Amending Chapter 2 Polices & Procedures Governing City-Owned Technologies, Facebook Standards, Social Media and Social Networking Polices and Procedures
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Amending Chapter 2 Polices & Procedures Governing City-Owned Technologies, Facebook Standards, Social Media and Social Networking Polices and Procedures
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9/1/2015 3:28:44 PM
Creation date
12/12/2014 9:13:47 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
12/8/2014
Ord-Res Number
10343-14
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Substitute Bill No. 62 -14 As Amended <br />Ordinance No. D 13 —t l <br />AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, <br />AMENDING CHAPTER 2, ARTICLE 1 OF THE SOUTH BEND MUNICIPAL CODE BY THE <br />INCLUSION OF NEW SECTION 2 -9.1 ADDRESSING POLICIES AND PROCEDURES <br />GOVERNING CITY -OWNED TECHNOLOGIES, FACEBOOK STANDARDS, SOCIAL MEDIA <br />AND SOCIAL NETWORKING POLICES AND PROCEDURES <br />STATEMENT OF PURPOSE AND INTENT <br />On January 16, 2013, Policy # 01 -2013 governing members of the South Bend Common Council <br />took effect which created Interim Policies and Procedures addressing City -Owned Technologies which <br />are currently in effect. <br />On February 1, 2013, Policy # 02 -2013 governing members of the South Bend Common Council <br />took effect which created Interim Policies and Procedures addressing Facebook Standards. These policies <br />were deemed necessary in light of the Common Council beginning to transition from a paper -driven <br />legislative body to using advanced technologies including but not limited to city -owned computers and <br />city -owned Ipads. Both of these referenced Interim Policies and Procedures have been updated and are <br />included in the proposed ordinance. <br />On June 24, 2014, proposed "Supplemental Social Media Practices and Guidelines" was shared <br />with the Common Council. That draft recommended twenty -five (25) supplemental guidelines and <br />incorporated many policies which are used by other communities and many Fortune 500 companies. <br />Additionally, all three (3) areas summarized above have had input from the City of South Bend's <br />Human Resources Director and the City's Information Technologies staff of the Department of <br />Administration and Finance. These policies and procedures would formally govern members of the South <br />Bend Common Council setting forth best practices to help keep pace with the ever - changing technologies. <br />They would be codified into Chapter 2 of the South Bend Municipal Code along with other Common <br />Council regulations. Best practices governing many federal departments have also been studied and <br />reviewed. <br />Today Council Members communicate, collaborate and exchange information using a variety of <br />the latest technologies. It is acknowledged that opportunities to engage the public are often not without <br />risk. This ordinance is intended to address responsible and appropriate use of these new technological <br />resources, and also strives to maintain compliance with the State of Indiana's Open Meeting and Public <br />Records laws. This ordinance is believed to be in the best interests of the City of South Bend, Indiana, in <br />seeking and maintaining the highest standards of respect, integrity, and professionalism of all the <br />individuals elected to serve in legislative branch of city government. <br />_�We ql, omamew /y ll VGA [G /[ �iuntil / /re l� o� ril /r Ord ,xmvana, a6 <br />
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