11/20/2014 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION NOVEMBER 20 2014 353 Bid was signed by: Paul J. Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: Division A $435,288.00 Division B $226,085.00 Division C $598,555.00 Division D $447,613.00 Division E $803,184.00 Division F No Bid Upon a motion by Mr. Pawlowski, seconded by Mr. Henthorn and carried, the above bids were referred to the Department of Community Investment and Engineering for further review and recommendation. Board members discussed the following item(s) from the agenda. - Contract Renewal — SBC Global Services Mr. Jim Schrader, Information Technologies, stated this contract is to renew Centrex phone lines for emergency backups for elevators, security lines, and non -Vole City locations. Mr. Eric Horvath, Director of Public Works, questioned why the renewal was for three (3) years. Mr. Schrader stated it was to get the best price. Mr. Horvath asked if the City will still use this service in three (3) years. Mr. Schrader stated the City will always need this for emergency back- ups. He added the three (3) year renewal is the least expensive rate, and there is a very small cancellation fee. - Addition to the Agenda — Traffic Control Device Mr. Corbitt Kerr, Engineering, stated this request came about as a result of a resident requesting an all way stop at Stanfield St. and Peashway St. due to speeding cars cutting through the neighborhood. He noted when Engineering took a look at it and did a warrant analysis, it was determined an all -way stop would not be consistent with the neighborhood so they determined a basket weave signage would fit better and help with traffic calming. - Addition to the Agenda— Rescind Traffic Control Device Approval Mr. Gilot stated for consistency sake, the Board would need to add the removal of a handicap sign approved on October 28, 2014 at 1102 S. 30fh St. He explained that when the approval was done, it was not known that there was a driveway in place and a three (3) car garage, which merits denial. Mr. Eric Horvath, Public Works Director, requested this be added to the agenda - Professional Services Agreement— myStaffingPro Ms. Chris Villaire, Human Resources, stated she has reviewed many alternatives for applicant tracking and found this one to be the best, and it can be used for the Police and Fire Departments also. She added the candidates will be able to apply for jobs through the City website. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:24 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, Presid�,Lps, nt taii-d rr Kathryn oMoember