12-08-14 Amended Council Agenda, Packet & Committee Meetings

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Ordinance Amending SBMC Creating New Section 2 -9.1 Page 7 An application shall not be used unless it serves a governmental purpose, adds to the user experience, comes from a trusted source and is approved by the IT members designated in these policies and procedures. iii. An application may be removed at any time by the City if there is significant reason to believe that it is causing a security breach or is spreading viruses. Archive: Any additional protocols developed by the City of South Bend must be complied with in conjunction with a City -wide designated City e -mail account designated for each Council Member. ii. Content which cannot be retrieved from Facebook via the API and is required to be retained as a record will be required to be printed and maintained in accordance with the City of South Bend's records retention policies. (d) Social Media and Social Networking Policies and Procedures. The many forms of social media are ever - changing. The following policies and procedures shall govern all Common Council Members when using social media and social networking sites, regardless of whether such usage is in an official capacity as an elected official. . These policies and procedures shall govern when such usage is on any and all city -owned technologies and any and all privately -owned technologies. The following policies and procedures are to be used in conjunction with all other policies and procedures addressed in this Section. Responsibility and Consequences: If a Council Member has a question with regard to the usage of social media and/or social networking, he /she shall contact the Public Information Officer (PIO) for the Council. Each participating Council Member takes responsibility for conversation(s) he or she starts, with the Council Member being ever mindful of the fact that his or her actions online reflect on his or her integrity as a Council Member, the entire Common Council, and the City of South Bend, Indiana. 2. Identity, Signature and Timestamp: All participating Council Members must identify one's self and sign his or her post or at a minimum leave one's initials to the Common Council Facebook page or any other authorized social media formally established by the Council. Council Members must identify himself or herself and make clear from whom any social media statement is originating. Council posts must clearly show when the information was published; and if the form of social media does not automatically include a time stamp, he or she must then use a template indicating the date and time. Example "11/01/14,1:35 p.m."