11-24-14 Council Agenda, Packet & Committee Meetings

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Ordinance Amending SBMC Creating New Section 2 -9.1 Page 8 3. Photo /Video Release Form and Use ofimages: If a Council Member decides to post an image(s) to social media, he or she must not violate any copyright, trademark, logo or governing City of South Bend branding policies. Any photo /video /image considered to be obscene or offensive is prohibited to be posted. 4. Disclaimer: If a Council Member's public content online is relevant to the City of South Bend, he or she must clearly communicate that he or she is communicating on behalf of himself or herself and not the City of South Bend. Participating Council Members shall include the following statement "The views expressed on this site (or in this post) are one's own and do not necessarily represent the positions of the city, its officers or officials, strategies or opinions ". 5. Compliance with Applicable Laws and Policies /Procedures: Each Council Member who decides to use social media is responsible for complying with all applicable federal, state, county and city laws, policies and procedures. 6. Emergencies and Official City Business: For official statements published by the City of South Bend and during all emergencies, all social media contact and postings must be coordinated with the City of South Bend Director of Communications, as part of its Emergency Support Function. Depending on the type of incident /declared emergency, publishers may be directed to point to special social media sites that will serve as the main source(s) of information, which in such circumstances may be directed by the Emergency Management Agency. In such instances, Facebook Share or retweet Council or City information to fans /followers maybe done as needed in order to ensure message accuracy and consistency. 7. Assume that Everything One Writes On Line Will Become Public: Each Council Member should always operate on the assumption that everything is visible to everyone. Participating Council Members shall log out of Facebook when shutting down a computer to minimize hacking in your name. Council Members are required to monitor what other people post to their page and monitor what photos people tag where a Council Member appears in a photo. Council Members are required to protect confidential information. 8. Post Only Legally Accurate Information: Participating Council Members must comply with the State of Indiana's Open Meeting law and Public Records law. Therefore posts regarding official City of South Bend business shall always be in compliance with such laws protecting confidential material and be in compliance with copyright, trademark, logo and branding laws, policies and procedures. Links may be made to sources or statements as references to ensure accuracy. Posts should be informative and based on sustainable facts which can be verified. Consider and verify all sources BEFORE