11-24-14 Council Agenda, Packet & Committee Meetings

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Bill No. Ordinance No. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING CHAPTER 2, ARTICLE 1 OF THE SOUTHBEND MUNICIPAL CODE BY THE INCLUSION OF NEW SECTION 2 -9.1 ADDRESSING POLICIES AND PROCEDURES GOVERNING CITY -OWNED TECHNOLOGIES, FACEBOOK STANDARDS, SOCIAL MEDIA AND SOCIAL NETWORKING POLICES AND PROCEDURES STATEMENT OF PURPOSE AND INTENT On January 16, 2013, Policy # 01 -2013 governing members of the South Bend Common Council took effect which created Interim Policies and Procedures addressing City -Owned Technologies which are currently in effect. On February 1, 2013, Policy # 02 -2013 governing members of the South Bend Common Council took effect which created Interim Policies and Procedures addressing Facebook Standards. These policies were deemed necessary in light of the Common Council beginning to transition from a paper -driven legislative body to using advanced technologies including but not limited to city -owned computers and city -owned Ipads. Both of these referenced Interim Policies and Procedures have been updated and are included in the proposed ordinance. On June 24, 2014, proposed "Supplemental Social Media Practices and Guidelines" was shared with the Common Council. That draft recommended twenty -five (25) supplemental guidelines and incorporated many policies which are used by other communities and many Fortune 500 companies. Additionally, all three (3) areas summarized above have had input from the City of South Bend's Human Resources Director and the City's Information Technologies staff of the Department of Administration and Finance. These policies and procedures would formally govern members of the South Bend Common Council setting forth best practices to help keep pace with the ever - changing technologies. They would be codified into Chapter 2 of the South Bend Municipal Code along with other Common Council regulations. Best practices governing many federal departments have also been studied and reviewed. Today Council Members communicate, collaborate and exchange information using a variety of the latest technologies. It is acknowledged that opportunities to engage the public are often not without risk. This ordinance is intended to address responsible and appropriate use of these new technological resources, and also strives to maintain compliance with the State of Indiana's Open Meeting and Public Records laws. This ordinance is believed to be in the best interests of the City of South Bend, Indiana, in seeking and maintaining the highest standards of respect, integrity, and professionalism of all the individuals elected to serve in legislative branch of city government. �Xer m ffe- �rdrin« //J / /�. 1&6yw,71Cw awm ,Jlc1J /re - 6�aJ/ ii l dirie �, /m /crni :