09/04/2014 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION SEPTEMBER 4, 2014 276 giving extra days for that. He added it is hard to tell without clear documentation whether it was on the part of the manufacturer. Mr. Klosinski explained the delays caused the contractor to exceed the allotted shut -down period of 196 days. He noted imposing that much liquidated damages will be excessive, and the 98 day extension would be deducted from the liquidated days. He added they have only completed two (2) out of eight (8) tanks at this point. Mr. Gilot stated he is inclined to deny this request to send a message that the contractor's future efforts will affect the Board's final action on releasing any liquidated damages. Representatives from L. D. Docsa, Contractor, were present and stated they could provide documentation on the equipment delivery delay. They stated they have picked up on their work moving forward and realize they can't not work. They noted they felt they couldn't do quality work in the severe weather and chose not to work. In hind sight, they stated they shouldn't have taken tank five (5) out of operation. Ms. Roos questioned what they are doing to prevent this from happening again this winter. L.D. Docsa representatives stated they can't let this happen again and they are going to stagger the tanks and have the tanks with the least amount of concrete to do last. They noted they would spend one (1) day last winter just removing the excessive snow to get at the tanks. Mr. Gilot stated they need to show better progress and added he would like to see data of historical progress. Ms. Roos added also what temperature they are able to pour in. Mr. Gilot re- iterated the good will of the Board depends on the contractor's progress going forward. Ms. Roos requested this item be removed from the agenda due to too many issues yet to be resolved. - Change Order and Project Completion Affidavit — Pinhook Water Treatment Plant Efficiency Project Mr. John Wiltrout, Water Works, stated he is requesting liquidated damages of eighteen (18) days be imposed due to the project completion date of May 5, 2013 not being met and completion not until December 20, 2013. He noted he allowed for some inclement weather delays and adjustments to come up with the eighteen (18) days. Ms. Roos stated he needs to go back and figure out how many days of actual delay there were. Mr. Gilot added that should be anything that caused loss of use, not painting or grass planting that is not relevant to the operations. Mr. Gilot recommended Mr. Wiltrout sit with Mr. Eric Horvath and Ms. Kara Boyles, Public Works, before Tuesday and send their recommendation in an email to the Board on Monday. They also need to clarify if any of the work is warranty work, he added. - Award Bid — Hill Street and Colfax Avenue On Site Improvements Mr. Jitin Kain, Community Investment, stated this award was previously tabled by the Board because the developer didn't provide a bank finance letter. He stated that has now been received and he is ready to proceed with the award. - Request to Advertise for Bids — Nine (9) More or Less, Tractor Trailers for Lippert Components, and Corn Oil Separation Process for Noble America's South Bend Ethanol Facility Mr. George King, Purchasing stated he is requiring both companies to sign -off on these purchases giving their approval of the items being purchased. Ms. Roos requested they sign off before the Board approves the advertising. PRIVILEGE OF THE FLOOR Mr. Joseph Shabbaz addressed the Board regarding the use of Minority Contractors on City projects. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:15 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David P Relos, Member K thryn E. R s, Member Patrick M. Henthorn, Member