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AGENDA REVIEW SESSION AUGUST 21, 2014 265 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on August 21, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a request to reject bids to add to the request to advertise for bids for the Wayne Street Parking Garage Fapade Replacement, APPROVE RELEASE OF LOAN AGREEMENT AND MORTGAGE — HARRISON MANAGEMENT COMPANY Attorney Larry Meteiver presented the Board with the above document for the City to release the mortgage for 2811 Viridian Dr., South Bend, Indiana, Tax Parcel No. 025-1010-040022. Mr. Meteiver explained the mortgage was paid off previously and now needs to be released. Upon a motion by Ms. Roos, seconded by Mr. Henthorn and carried, the Release of the Loan Agreement and Mortgage was approved. Board members discussed the following item(s) from the agenda. - Award Bid - Hill and Colfax Avenue On -Site Improvements Mr. Jitin Kain, Community Investment, stated the Redevelopment Commission has approved an increase to the budget for this project to allow the award of the bid. He noted there is an additional private investment on this project of $3,000,000.00. Mr. Roger Nawrot, Engineering, noted the bidder, Walsh and Kelly, agreed to extend their bid to allow for an increase to the budget. - Traffic Control Devices Mr, Roger Nawrot, Engineering, stated the request to lower the speed limit to 25 mph on Basin Street is due to a narrow street with little parking available on one side. He noted the plan is to require a traffic plan included in future bid specs and the developer will cover the cost of the signs. Mr. Horvath questioned if lowering the speed limit violates Statute. Mr. Nawrot stated the Statute allows the City Engineer to lower the speed limit to 25mph without an Ordinance. Mr. Gilot note that anything under 30mph becomes local Ordinance, and over 30mph is State regulated. - Change Order — Vacant and Abandoned Property Demolitions Mr. Toy Villa, Engineering, stated this Change Order is due to some garages left standing that they need to go back and demo. Ms. Roos noted it comes back to the Unsafe Building Act; you can't take it down if the order doesn't allow it. It has to state the garage comes down. Attorney Greene added you have to do what the order says. She noted sometimes the garage is in too good of condition to come down by order, even though the house is considered to be in sufficiently bad condition to require demolition. Change Order — Removal of Lead Based Paint at Ivy Tower Mr. Toy Villa, Engineering stated this is just an increase of seventy-five (75) days due to a delay in the award of the bid. He noted the original awardee withdrew their bid which delayed the award to Interstate Environmental Services, Inc., the current contractor. He noted they are also doing the 41h floor, an alternate in the bid that didn't have dates for the work. - Requests to Advertise Mr. Corbitt Kerr, Engineering, informed the Board that the funding for the Ignition Park, Building Nos. 1 and 2 is through AEDA TIF funds. Mr. Kerr stated they are asking to reject previous bids received for the Wayne Street Parking Garage Farrade Replacement and re -advertise. Ms. Roos questioned if there is a difference in the new specifications. Mr. Kerr stated the previous bid specs included removal of the old wall section, and the new specs require the removal and grind down of the thin set, recovering the panels, which will save money. He noted there were a lot of issues that caused the original specifications to be so heavy, including the method of removal of panels with cranes. Mr. Relos noted it was thought that you could not remove the thin set; it has now been determined that you can. Mr. Gilot asked if they will they be able to fix the faVade before winter. Mr. Kerr stated they will be able to remove it, which removes the liability, but there is no timeline on replacing the fayade. Mr. Kerr stated they are asking to rebid the Manhole Rehabilitation Project with adjusted specifications. Ms. Roos asked how the issue was addressed of no standard size manhole forms. Mr. Kerr stated they are allowing spray on forms, and forms will be an option.