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REGULAR MEETING JUNE 24, 2014 213
<br />started on the work as soon as possible, the Board could either recess and reconvene another day,
<br />or award at the next Claims Review Meeting. The Board determined they would recess and
<br />reconvene for the purpose of awarding the bids opened today. Upon a motion made by Mr. Gilot,
<br />seconded by Ms. Roos and carried, the meeting recessed at 10:46 a.m. and the Board approved to
<br />reconvene at 9:00 a.m. on Thursday, June 26, 2014 in the same location.
<br />RECONVENED MEETING JUNE 26, 2014
<br />The Board of Works Meeting was reconvened on June 26, 2014 at 9:03 a.m, by Board President
<br />Gary A. Gilot, with Board Members Kathryn E. Roos, David Relos, Patrick Henthorn, and Brian
<br />Pawlowski present. Also present was Attorney Cheryl Greene.
<br />ADDITIONS TO THE AGENDA
<br />Mr. Gilot noted the addition to the agenda of an Amendment to the Addendum to the Master
<br />Agency Agreement and a bid award review.
<br />APPROVAL OF AMENDMENT
<br />The following Amendment was submitted to the Board for annro.rai•
<br />Type
<br />Business
<br />Description
<br />Amount/
<br />Funding
<br />Motion/
<br />Second
<br />Amendment to
<br />Redevelopment
<br />Increase Budget for the
<br />$100,000.00
<br />Roos/Relos
<br />the Addendum
<br />Commission
<br />Demolition of Hamilton
<br />(AEDA
<br />to the Master
<br />Towing
<br />TIF)
<br />Agency
<br />Agreement
<br />AWARD BID — DEMOLITION OF EIGHTY -FOUR (84), MORE OR LESS VACANT AND
<br />ABANDONED HOMES — PROJECT NO 114 -028 (LOSS RECOVERY FUND)
<br />After review of all bids received at the recessed meeting of June 24, 2014, Mr. John Engstrom,
<br />Engineering, recommended the Board award the above bid to R &R Excavating, Inc., 2010 Went
<br />Avenue, Mishawaka, Indiana 46545, for Division A in the amount of $336,450.00; Division B in
<br />the amount of $388,400.00; Division C in the amount of $170,150.00; and Division D in the
<br />amount of $252,750.00, which is the Base Bid only for each. Ms. Greene noted that the Board
<br />received multiple bids but not all bidders bid on all divisions. She added that R &R Excavating
<br />was the lowest responsive and responsible bidder on each division. Therefore, upon a motion by
<br />Ms. Roos, seconded by Mr. Relos and carried, the award recommendation was approved as
<br />outlined above.
<br />AWARD BID — DEMOLITION OF HAMILTON TOWING COMPANY — PROJECT NO. 114-
<br />017 (AEDA TIF)
<br />Mr. John Engstrom, Engineering, advised the Board that after reviewing the bids received at the
<br />recessed meeting of June 24, 2014, he recommends that the Board award the contract to the
<br />lowest responsive and responsible bidder Indiana Earth, Inc., 10343 McKinley Hwy, Osceola,
<br />Indiana 46561, in the amount of $89,500.00. Therefore, Mr. Relos made a motion that the
<br />recommendation be accepted and the bid be awarded and the contract approved as outlined
<br />above. Mr. Henthorn seconded the motion, which carried.
<br />APPROVE RE -AWARD OF BID — REMOVAL OF LEAD -BASED PAINT — PHASE 1 —
<br />PROJECT NO. 114-011 (AEDA TIF)
<br />Attorney Cheryl Greene stated that the Board awarded the above bid to Environmental
<br />Demolition Group, LLC at its meeting of June 10, 2014. Subsequently, the bidder rejected the
<br />terms of the contract and informed the City on June 20, 2014 that it was withdrawing its bid_
<br />After consulting with legal counsel, staff contacted the three (3) other bidders on the project. Mr.
<br />Brock Zeeb, Department of Community Investment, reported to the Board that he had received
<br />written confirmation from each of these bidders that they would stand behind their original bids
<br />as submitted. Ms. Ann Kolata, Department of Community Investment, requested that the Board
<br />award the bid to Interstate Environmental Services, Inc. 337 W. 806 N., Valparaiso, Indiana
<br />46385, in the amount of $2,456,246.20 as the lowest responsive and responsible bidder. Upon a
<br />motion by Ms. Roos, seconded by Mr. Relos and unanimously carried, the Board authorized Ms.
<br />Greene to communicate with Environmental Demolition Group, LLC, and to approve staff's
<br />recommendation to award the contract to Interstate Environmental Services, Inc. in the amount
<br />of $2,456,246.20.
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