05/08/2014 Agenda Review - Laserfiche WebLink

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PUBLIC AGENDA SESSION MAY 8, 2014 147 they are only willing to stripe the streets and put up no parking signs. Mr. Horvath suggested they make the recommendation to INDOT in writing for the installment of the no parking signs and the change to four (4) lanes with the caveat that they do the alley paving. Mr. Gilot suggested they could recommend INDO provide the materials and the City do the paving. Ms. Roos stated the residents need to be informed of what is occurring before the work begins so they can prepare. - Special Purchase — Internet Service Provider Mr. Keith Crain, Information Technologies, stated the current server provider for the City, Logicalis, is pulling out of the City of South Bend at the end of this month. He stated they solicited quotes for internet providers from several providers. Microintegration provided a quote for a twelve (12) month term for $80.00 more a month than the City is currently paying, but for a much stronger connection. He added if the City ends up going with them, they have offered to waive the one-time fee. He noted the timeliness on this matter explaining at the end of the month service will be terminated, and Logicalis will be turning off part of the City's service by May 16. He stated they provide all connections for all of the City buildings. Mr. Crain explained Logicalis purchased Netarx and they are consolidating data centers and closing the South Bend area center. - Reject Bids — Manhole Rehabilitation Mr, Eric Horvath stated these bids are being rejected to re -access the specifications because of inaccuracies with the size of manholes in the specifications. He noted they may rewrite the specs and save money in the long run. Ms. Greene stated the lesson to be learned from this is when you start with a bad specification you need to start the process over instead of trying to patch a bad product. Mr. Horvath stated Engineering is working on the specifications to get this back out for bid. - Change Order and Project Completion Affidavit — Ignition Park Demolitions, Phase IV Mr. Relos suggested this item should be removed from the agenda because it was discovered the project is not complete yet, more work is forthcoming. - Professional Services Agreement — ARCADIS U.S., Inc. Ms. Linda Martin, Clerk of the Board, stated Water Works has requested this agreement be removed from the agenda and put on the next agenda because it is still a work in progress. - Sidewalk Cafe Application — T. Lee, LLC d/b/a The View Tavern Mr. Corbitt Kerr, City Engineer, stated after he wrote his favorable recommendation for this request, he realized the Jefferson Streetscapes will be under construction and will interfere with the ability for the View Tavern to place a sidewalk cafe outside their establishment. The Board agreed to approve the request with a qualifier that it would need to be placed only between times of active construction on that portion of Jefferson Blvd. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ATTEST: iv `LirYda M. Martin, Clerk