03-17-2014 Minutes - Laserfiche WebLink

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1. Request to Terminate Contract with CourseTrends-Randy Nowacki Mr. Nowacki requested that the board approve the termination of a contract with CourseTrends. They provided website and online tee time booking. Due to a change in the ownership of the company that provides the software for the point of sales system used at the golf courses, CourseTrends could no longer"see"the tee sheet on the POS system,resulting in double booking of tee times. Efforts to resolve the problem were unsuccessful. This was the final year of the contract. It was determined that it would be less costly to terminate the contract and enter into an agreement with Golf Now to provide the same services. They also will provide computer servers and software to upgrade the system. Mr. Mullins made a motion to proceed with the termination of the contract with CourseTrends and give the Board attorney control of negotiations that would favor the interests of the Park Department. Mr. BonDurant seconded the motion and it was passed. 2. Request to Approve Contract with Golf Now-Randy Nowacki, TJ Mannen Ms. Greene requested that the Board approve the Golf Now contract subject to final agreement as to terms and in a form acceptable to legal counsel. Ms. Hill made a motion to approve the Golf Now contract subject to final agreement as to terms and in a form acceptable to legal counsel. Mr. BonDurant seconded the motion and it was passed. 3. Request to Approve Leeper Park Tennis Fee Change-Keilah Ehrman,Ray Comer Ms. Ehrman requested approval of a fee change at Leeper Tennis Center. She explained that they are changing sessions from Monday,Wednesday,Friday and Tuesday, Thursday sessions to Monday through Friday. The new fee would be $35 per session as opposed to $25. There would also be an option to pay $50 for the first session and receive a racquet bag and pay $25 for any subsequent sessions through the summer. Ms. Hill made a motion to approve the fee request and Mr. Mullins seconded the motion. It was passed. 4. Request to Approve Contract with PostCode-Matthew Moyers Mr. Moyers explained that this company has helped with survey software for the vacant and abandoned housing effort with the City and it was felt they could help us with the master plan surveying using City Voice. Signs are put up in parks and facilities with a location code for that place. Residents can call a telephone number,key in the code and take a brief survey as well as leave other comments regarding the park or facility. Post Code will compile the data and post it on a public website. This data will be collected through the end of June. Mr. BonDurant made a motion to approve the contract with Post Code in the amount of $10,500. Ms. Hill seconded the motion and it was passed. 5. Request for Use of Parks-Betsy Harriman a. Yoga on the Green—Howard Park—June-August(MWF 6-7 p.m.) b. Workers Memorial—Howard Park—April 28b 4-6 p.m. c. Request for 360 Motorcycle ride-Pinhook Park-May 10`s SBPD officer Jen Gebel addressed the Board concerning the 360 Motorcycle Ride. It is a fund raiser for the 360 Project. This program pairs shelter dogs and kids from the Juvenile Justice Center. The kids work with the dogs for four weeks training them. She said the results are amazing. The hope is to raise enough funding to have a rescue facility at the JJC. - - 2 - -