Amend Ch2 Art1 Addressing Council and Amend Ch2 Art5 Sec2-58 Addressing Requirements of Entities of Municipial Code

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Ordinance No. ~ 2~ ~ J AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING VARIOUS SECTIONS IN CHAPTER 2, ARTICLE 1 ADDRESSING THE COMMON COUNCIL AND AMENDING CHAPTER 2, ARTICLE 5, SECTION 2-58 ADDRESSING REQUIREMENTS OF ALL BOARDS, COMMISSIONS AND OTHER ENTITIES OF THE MUNICIPAL CODE OF THE CITY OF SOUTH BEND Statement of Purpose and Intent The Common Council of the City of South Bend, Indiana, acknowledges that amendments to some of the rules and regulations governing its own procedures are in order. More specifically, obsolete verbiage has been deleted, policies have been clarified and many overall procedures have been revised to improve efficiency. For example, when legislation is amended during a public hearing, the petitioning party will be required to file an original of such amended legislation with the Office of the City Clerk by the next business day. The Standing Committees of the Common Council have been increased from nine (9) to eleven (11) with the addition of the Community Relations Committee and the Information and Technology Committee; and the current Parks and Recreation Committee has been amended to become the Arts and Entertainment Committee. Citizen members will now be able to make motions when they serve as a member of a Council Standing Committee, thus enhancing their participation. The amendments addressing boards, commissions and other entities which have individuals which are appointed by the Mayor or the Council are proposed to enable the Offices of the City Clerk and the Mayor to be the "information centers" for receiving accurate data about the membership of such entities, to receive copies of their agendas at least twenty-four hours prior to their meetings, and to receive copies of their minutes at least ten (10) business days after their meetings. In this way, information in one location will be more readily available for the Council as well as the public. All of the proposed revisions are filed in the interest of promoting better efficiency and accountability. Norv Therefore, Be It Ordained by the Common Council of the City of South Bend, Indiana, as follows: Section I. Chapter 2, Article 1, Section 2-9 ,paragraph (v) of the Socrth Bend Mtrnicipal Code shall be amended to read in its entirety as follows: (v) Form of Ordinances and Resolutions: All legislation of the City shall be by ordinance or by resolution. The word "resolution" as used in this chapter shall be the official action of the Council, and shall be limited to matters authorized by local, state or federal law, and to matters pertaining to the internal affairs or operations of city government. All resolutions shall be assigned a bill number by the City Clerk's Office upon being properly filed with the City Clerk's Office. Each resolution must have a short title identifying the subject matter of the resolution, followed by "whereas" clauses which set forth the background information of the resolution. Following the end of the "whereas" portion, the next paragraph shall begin with the words "Now, Therefore, Be it Resolved by the Common Council of the City of South Bend, Indiana, as follows:" and a section by section format shall follow thereafter. If the resolution is adopted by the Common Council and approved by the Mayor, the City Clerk's Office shall assign