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CLAIMS REVIEW MEETING APRIL 1, 2014 115
<br />A Claims Review Meeting of the Board of Public Works was convened at 8:38 a.m. on Tuesday,
<br />April 1, 2014, by Board Member Kathryn Roos, with Board Members David Relos, Patrick
<br />Henthorn, and Brian Pawlowski present. Board President Gary A. Gilot was absent. Also present
<br />was Attorney Cheryl Greene.
<br />ADDITIONS TO THE AGENDA
<br />Ms. Roos noted the addition to the agenda of a Professional Services Agreement with John
<br />Pinter, and an Indemnification Agreement with Tire Rack, Inc.
<br />APPROVE PROFESSIONAL SERVICES AGREEMENT — JOHN PINTER CONSULTING
<br />Upon a motion by Mr. Henthorn, seconded by Mr. Relos and carried, the Board approved the
<br />Professional Services Agreement, in the amount of $3,500,00 per month, not to exceed
<br />$35,000,00, with Mr. John Pinter, Pinter Consulting. The agreement is to assist the City to
<br />develop project, start-up, enhancement, and sustainable funding grant proposals and to provide,
<br />as necessary, training and oversight to City of South Bend employees, assisting them to develop
<br />funding proposals and to implement projects funded by grant dollars.
<br />APPROVE INDEMNIFICATION AGREEMENT — TIRE RACK INC.
<br />Attorney Cory Hamel presented the Board with the above agreement to allow the Police
<br />Department to use the test track at the Tire Rack facility for emergency vehicle training at no
<br />cost. Ms. Greene stated the City will indemnify Tire Rack and Tire Rack asked the City to sign a
<br />subrogation release form and provide a certificate of insurance. Ms. Greene noted since the City
<br />is self -insured, she has provided a letter of self-insurance for Tire Rack, Upon a motion by Mr.
<br />Relos, seconded by Mr. Henthorn and carried, the Indemnification Agreement and Subrogation
<br />Agreement were approved.
<br />APPROVE CLAIMS
<br />Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully
<br />supported by an invoice; the person receiving the goods or services has approved the claims; and
<br />the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos
<br />stated the following claims were submitted to the B d f
<br />Name
<br />oar or approval:
<br />Amount of Claim
<br />Date
<br />City of South Bend
<br />$4,679,817,48
<br />03/28/2014
<br />City of South Bend
<br />$1,214,557.70
<br />03/28/2014
<br />City of South Bend
<br />$1,571,007.94
<br />04/01/2014
<br />City of South Bend
<br />$1,686,958.41
<br />03/25/2014, 03/26/2014, and
<br />St. Joseph County Housing
<br />$3,944.67
<br />02/
<br />0/27/2014/2014
<br />Consortium
<br />St. Joseph County Housing
<br />Consortium
<br />$44,841.27
<br />02/27/2014
<br />Ms. Roos noted the St. Joseph County Housing Consortium claim in the amount of $3,944.27
<br />was stamped approved February 27, 2013 by Community Investment. She suggested the date be
<br />verified for 2014 and made a motion to approve it subject to confirmation of time and date. Mr.
<br />Henthorn seconded the motion, which carried.
<br />Additionally, Ms. Roos made a motion that after review of the expenditures, the remaining
<br />claims be approved separately as submitted. Mr. Relos seconded the motion, which carried.
<br />ADJOURNMENT
<br />There being no further business to come before the Board, upon a motion made by Mr. Relos,
<br />seconded by Mr. Henthorn and carried, the meeting adjourned at 8:45 a.m.
<br />BOARD OF PUBLIC WORKS
<br />4 �, I
<br />Gary A. Gilot, President
<br />IYvid P ,Melon Member tr
<br />Kathryn E. RoosI Member
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