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CLAIMS REVIEW MEETING MARCH 18, 2014 99 A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m, on Tuesday, March 18, 2014, by Board President Gary Gilot with Board Members David Relos, Patrick Henthorn, and Brian Pawlowski present. Board Member Kathryn Roos was absent. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 19 -2014. APPROVE PROFESSIONAL SERVICES AGREEMENT — CREATIVE FINANCIAL SERVICES LLC ADMINISTRATION AND FINANCE OPERATIONS) Mr. John Murphy, Controller, submitted to the Board the above agreement in the amount of $42.50 per hour, not to exceed $11,900.00, for temporary accounting services for Administration and Finance for CAFR, audit, and other projects, until the new Deputy Controller for the City starts on April 21, 2014. Upon a motion by Mr. Relos, seconded by Mr. Henthorn and carried, the agreement was approved. ADOPT RESOLUTION NO. 19 -2014 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS RELATED TO ACQUISITION OF PROPERTY Attorney Larry Meteiver stated this resolution is to authorize Mr. Relos to bid on property listed in the Commissioners Sale, on behalf of the Board. He explained the property is located behind the Armory and the proposed purpose is to build a detention basin. He stated it has already been through the tax sale and no bids were received. Mr. Meteiver noted tomorrow is the last day to register for the sale. Mr. Meteiver stated when a Title search was done, it was discovered that there are $500,000.00 in tax liens on the property, but the person with the liens is deceased. He informed the Board that the process to get rid of the Federal liens is fairly simple, but there are also State liens to deal with. He noted the City may have to surrender the property to the State to get the liens released, but even if they pay full price, it is still a benefit to the City to have the land available. Mr. Relos stated the deadline to register is tomorrow, but they have until Monday to determine if it is worth pursuing the purchase. If it's determined it won't work for the City, they can pull out of the sale. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, Mr. Relos was authorized to make an informed decision on behalf of the City regarding the purchase of the property, and the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19 -2014 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS RELATED TO ACQUISITION OF PROPERTY WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board ") is authorized to purchase real property or personal property needed by the City of South Bend, Indiana (the "City ") for any public use under Indiana Code § 36- 9 -6 -4; and WHEREAS, the Board has determined that it is necessary to acquire unencumbered fee simple interest in certain properties located within the City of South Bend, Indiana (the "City "), which properties are more particularly described at Exhibit A attached hereto and incorporated herein ( "Properties "); and WHEREAS, evidence has been presented to the Board suggesting that the purchase and development of the Properties would be advantageous to the City's sewer separation project and the acquisition of the Properties would result in significant project cost savings to the City; and WHEREAS, the Properties have been certified to St. Joseph County's 2014 tax sale certificate list, and will be available for purchase at said certificate sale; and WHEREAS, assessed values of the Properties and the potential project cost savings would indicate that a maximum bid price not to exceed the amount set forth herein for each of the Properties is reasonable and in accordance with Indiana Code § 36- 9 -6-4; and WHEREAS, the Board now desires to authorize David Relos, a member of the Board to act as agent for the Board and to register for and bid upon the Properties at Tax Certificate Sale provided that such bids not exceed the lesser of: (i) the Property's assessed value or (ii) $25,000.00; and