02/11/2014 Board of Public Works

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REGULAR MEETING FEBRUARY 11, 2014 22 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3), MORE OR LESS, 2014 OR NEWER, '/4 TON FOUR -WHEEL DRIVE PICK -UP TRUCKS — (PARKS DEPARTMENT CAPITAL, WATER WORKS CAPITAL, TRAFFIC AND LIGHTING CAPITAL LEASE PRINCIPAL AND INTEREST) In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos, and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THIRTY -SIX 36 MORE OR LESS ALL -WHEEL DRIVE POLICE SEDANS COIT In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Ms. Roos stated the Police Department has agreed to convert all vehicles to CNG; however they have not agreed on the Chevy versus the Ford vehicle. She noted she received a letter from the Police Chief agreeing to the conversions, and explained that the conversion costs will come out of the Police Department budget in the purchase cost. She also confirmed that from this point forward all vehicles purchased will be CNG, including these. Mr. Gilot stated Mr. George King, Purchasing, should provide a memo to the Board for the record justifying the specifications based on the surrender value; all -wheel drive feature; and the trunk space for conversion to CNG. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved based on the Memo to the Board. ADOPT RESOLUTION NO 05 -2014 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 05 -2014 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36 -9 -6 -1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847 -88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DEREK DIETER retired effective February 9, 2014, from the South Bend Police Department after thirty -two (32) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5- 22 -22 -1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49936, Model No. P229, a.40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 11th day of February, 2014 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot