01-13-14 Council Agenda & Packet

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Some employees may write "N /A" in the space provided for the expiration date in Section 1 if they are aliens whose employment authorization does not expire (e.g., asylees, refugees, certain citizens of the Federated States of Micronesia, the.Republic of the Marshall Islands, or Palau). Reverification does not apply for such employees unless they chose to present evidence of employment authorization in Section 2 that contains an expiration date and requires reverification, such as Form I -766, Employment Authorization Document. Reverification applies if evidence of employment authorization (List A or List C document) presented in Section 2 expires. However, employers should not reverify: 1. U.S. citizens and noncitizen nationals; or 2. Lawful permanent residents who presented a Permanent Resident Card (Form I -551) for Section 2. Reverification does not apply to List B documents. If both Section 1 and Section 2 indicate expiration dates triggering the reverification requirement, the employer should reverify by the earlier date. For reverification, an employee must present unexpired documentation from either List A or List C showing he or she is still authorized to work. Employers CANNOT require the employee to present a particular document from List A or List C. The employee may choose which document to present. To complete Section 3, employers should follow these instructions: 1. Complete Block A if an employee's name has changed at the time you complete Section 3. 2. Complete Block B with the date of rehire if you rehire an employee within 3 years of the date this form was originally completed, and the employee is still authorized to be employed on the same basis as previously indicated on this form. Also complete the "Signature of Employer or Authorized Representative" block. 3. Complete Block C if a. The employment authorization or employment authorization document of a current employee is about to expire and requires reverification; or b. You rehire an employee within 3 years of the date this form was originally completed and his or her employment authorization or employment authorizatiogdocument has expired. (Complete Block B for this employee as well.) To complete Block C: a. Examine either a List A or List C document the employee presents that shows that the employee is currently authorized to work in the United States; and b. Record the document title, document number, and expiration date (if any). 4. After completing block A, B or C, complete the "Signature of Employer or Authorized Representative" block, including the date. For reverification purposes, employers may either complete Section 3 of a new Form I -9 or Section 3 of the previously completed Form I -9. Any new pages of Form I -9 completed during reverification must be attached to the employee's original Form I -9. If you choose to complete Section 3 of a new Form I -9, you may attach just the page containing Section 3, with the employee's name entered at the top of the page, to the employee's original Form I -9. If there is a more current version of Form I -9 at the time of reverification, you must complete Section 3 of that version of the form. There is no fee for completing Form I -9. This form is not filed with USCIS or any government agency. Form I -9 must be retained by the employer and made available for inspection by U.S. Government officials as specified in the " USCIS Privacy Act Statement" below. For more detailed information about completing Form I -9, employers and employees should refer to the Handbook for Employers: Instructions for Completing Form I -9 (M -274). Form 1 -9 Instructions 03/08/13 N Page 5 of 9