01-13-14 Council Agenda & Packet

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670irsio, Instructions for Employment Eligibility Verification USCIS Form I -9 Department of Homeland Security OMB No. 1615-0047 U.S. Citizenship and Immigration Services Expires 03/31 /2016 Read all instructions carefully before completing this form. Anti - Discrimination Notice. It is illegal to discriminate against any work - authorized individual in hiring, discharge, recruitment or referral for a fee, or in the employment eligibility verification (Form I -9 and E- Verify) process based on that individual's citizenship status, immigration status or national origin. Employers CANNOT specify which document(s) they will accept from an employee. The refusal to hire an individual because the documentation presented has a future expiration date may also constitute illegal discrimination. For more information, call the Office of Special Counsel for Immigration- Related Unfair Employment Practices (OSC) at I- 800 - 255 -7688 (employees), 1- 800 - 255 -8155 (employers), or 1 -800- 237 -2515 (TDD), or visit m2w.justice.gov/crt/about/ose What Is the Purpose of This Form? Employers must complete Form I -9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after November 6, 1986, to work in the United States. In the Commonwealth of the Northern Mariana Islands (CNMI), employers must complete Form I -9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after November 27, 2011. Employers should have used Form I -9 CNMI between November 28, 2009 and November 27, 2011. General Instructions Employers are responsible for completing and retaining Form I -9. For the purpose of completing this form, the term "employer" means all employers, including those recruiters and referrers for a fee who are agricultural associations, agricultural employers, or farm labor contractors. Form I -9 is made up of three sections. Employers may be fined if the form is not complete. Employers are responsible for retaining completed forms. Do not mail completed forms to U.S. Citizenship and Immigration Services (USCIS) or Immigration and Customs Enforcement (ICE). Section 1. Employee Information and Attestation Newly hired employees must complete and sign Section 1 of Form 1 -9 no later than the first day of employment. Section 1 should never be completed before the employee has accepted a job offer. Provide the following information to complete Section 1: Name: Provide your full legal last name, first name, and middle initial. Your last name is your family name or surname. If you have two last names or a hyphenated last name, include both names in the last name field. Your first name is your given name. Your middle initial is the first letter of your second given name, or the first letter of your middle name, if any. Other names used: Provide all other names used, if any (including maiden name). If you have had no other legal names, write "N /A." Address: Provide the address where you currently live, including Street Number and Name, Apartment Number (if applicable), City, State, and Zip Code. Do not provide a post office box address (P.O. Box). Only border commuters from Canada or Mexico may use an international address in this field. Date of Birth: Provide your date of birth in the mm /dd/yyyy format. For example, January 23, 1950, should be written as 01/23/1950.. U.S. Social Security Number: Provide your 9 -digit Social Security number. Providing your Social Security number is voluntary. However, if your employer participates in E- Verify, you must provide your Social Security number. E -mail Address and Telephone Number (Optional): You may provide your e-mail address and telephone number. Department of Homeland Security (DHS) may contact you if DHS learns of a potential mismatch between the information provided and the information in DHS or Social Security Administration (SSA) records. You may write "N /A" if you choose not to provide this information. EMPLOYERS MUST RETAIN COMPLETED FORM 1 -9 Form 1 -9 Instructions 03/08/13 N DO NOT MAIL COMPLETED FORM 1 -9 TO ICE OR USCIS Page 1 of 9