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19 March 1969 <br />MEMO TO: COMMON COUNCIL <br />SUBJECT: ORDINANCE FOR ADDITIONAL APPROPRIATIONS <br />FROM THE <br />OFFICE OF THE CONTROLLER <br />The current years budget makes no provision for the rental of <br />microfilming equipment. In contemplating the move to the new <br />facility, all old records that can be microfilmed and then <br />destroyed, should be. It is our intent to rent that micro- <br />filming equipment 'that is necessary and attempt to accomplish <br />the job with existing personnel rather than to contract for the <br />complete job. I do not, as yet, have a firm quote on the cost of <br />such a rental program; however, it is estimated that it will not <br />exceed $100 per week. The requested $2,000 would provide for <br />20 weeks of such microfilming. <br />Late last year, when this office placed its order with Indiana <br />State Industries, Michigan City, Indiana, for the various plates, <br />badges, etc. to be used for the year 1969, we were unable to ob- <br />tain a price catalog. Our estimate of the cost of such plates was <br />based on prior years. At the time the order was received and an <br />invoice received, it was discovered that the prices were higher <br />than the previous year. In addition, this office failed to realize <br />until early December that it was necessary to purchase bicycle <br />plates. These plates cover a period of three years. It was too <br />late at that time to initiate an ordinance for an additional <br />appropriation and it was necessary to order the plates in order to <br />receive them in time for 1969. Twenty -five thousand plates were <br />ordered at a cost of $2,000. Our 1969 appropriation has been <br />completely depleted. <br />JAB /et <br />James A. Bickel <br />FILED IN CLERK'S OFFICE <br />MAR 1 91999 <br />KATHRYN L. BLOUGH <br />C'TY CLERK, SOUTH BEND, IND. <br />