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CLAIMS REVIEW MEETING DECEMBER 30 2013 385 <br />A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m. on Monday, <br />December 30, 2013, by Board President Gary A. Gilot with Board Members Mark Neal, Dave <br />Relos, and Patrick Henthorn present. Board Member Kathryn Roos was absent. <br />ADDITION TO THE AGENDA <br />Mr. Gilot noted the addition to the agenda of a Special Purchase for an emergency groundwater <br />pumping station. <br />APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA <br />The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for <br />approval: <br />Type <br />Business <br />Description <br />Amount/ <br />Motion/ <br />Funding <br />Second <br />Professional <br />Kristopher <br />Contract Renewal for 311 <br />$40.00 per <br />Relos/Henthom <br />Services <br />Priemer <br />Project Manager Services <br />Hour/ <br />Subject to Legal <br />Agreement <br />through June 30, 3014 <br />NTE <br />Update of <br />$40,000.00 <br />Contract <br />(COIT) <br />Professional <br />Santiago <br />Provide Design, <br />$44.00 per <br />Neal/Relos <br />Services <br />Garces <br />Development, Evaluation, <br />Hour/NTE <br />Subject to Legal <br />Agreement <br />Escober <br />and Implementation of City- <br />$33,000.00 <br />Update of <br />Wide Performance <br />(COIT) <br />Contract <br />Management System and <br />Operational Optimization <br />through April 30, 2014 <br />Agreement <br />Curtis <br />Grant of Access to Electric <br />NA <br />Neal/Relos <br />for <br />Products, Inc. <br />Substation through Six (6) <br />Easement <br />City -Owned Parcels located <br />in Kaley's Subdivision and <br />Bosch Corporation Minor <br />Subdivisions <br />Special <br />Peerless <br />Emergency Installation of a <br />$150,000.00 <br />Relos/Henthorn <br />Purchase <br />Midwest, Inc. <br />Groundwater Pumping <br />(Loss <br />Station to Control Basement <br />Recovery <br />Flooding for Former <br />Fund) <br />Ethanol Plant Re Activation <br />APPROVE CLAIMS <br />Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully <br />supported by an invoice; the person receiving the goods or services has approved the claims; and <br />the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal RtntPei <br />the following claims were submitted to the Board for approval <br />Name Amount of Claim Date <br />City of South Bend $751,031.56 12/30/2013 <br />City of South Bend $936.75 12/27/2013 <br />—1- IN�al iiiauc a Anu«0u gnat aver review of the expenditures, the claims be approved <br />as submitted. Mr. Henthom seconded the motion, which carried. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Relos, <br />seconded by Mr. Neal and carried, the meeting adjourned at 8:49 a.m. <br />BOARD OF PUBLIC WORKS <br />Gary A. Gilot, President <br />