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REGULAR MEETING DECEMBER 19, 2013 378
<br />APPROVE CHANGE ORDER NO. 1 — EDISON ROAD TURN LANE AT GORDON DRIVE
<br />—PROJECT NO. 110-079 (LRSA)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the contract
<br />amount be increased by $8,479.14 for a modified contract sum, including this Change Order, in
<br />the amount of $373,345.34 and a time extension of five (5) days for a new completion date of
<br />December 5, 2013. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried,
<br />the Change Order was approved.
<br />TABLE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —
<br />MICHIGAN STREET LIFT STATION REPLACEMENT — PROJECT NO. I11-008
<br />ENVIRONMENTAL SERVICES/ EDIT
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 1 (Final) on behalf of John Boettcher Sewer & Excavating indicating the contract
<br />amount be decreased by $1,421.16 for a modified contract sum, including this Change Order, of
<br />$489,879.80. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost of $489,879.80. Mr. Klosinski asked to address the Board. He explained that the
<br />contractor is a very qualified contractor, but due to several issues beyond their control, they
<br />finished the project twenty-five days (25) after schedule and the contract calls for liquidated
<br />damages. Mr. Klosinski explained that they were able to save money when a 24" abandoned
<br />water main was discovered that the contractor could use. He noted this added seven (7) days to
<br />the project, but was a substantial savings. Mr. John Boettcher, Boettcher Sewer & Excavating,
<br />informed the Board that he has had challenges in getting submittals from the suppliers. He noted
<br />the pumps are manufactured in Sweden which added to the delay. Mr. Boettcher stated the first
<br />submittal from their supplier was not correct and had to be re -submitted, which took additional
<br />time due to the supplier having issues getting the paperwork done. Mr. Boettcher stated it took
<br />one -hundred and twenty-five (125) days for the build and delivery to the site, and the project
<br />completion allowed one -hundred and sixty-five (165) days for the entire project. Mr. Klosinski
<br />stated he is requesting that the Board consider an extension of seven (7) days for the project to
<br />cover the re -use of the water main time and the resulting savings. He noted that would take the
<br />contractor to the substantial completion date. He noted the first submittals were due on May 8,
<br />received on May 30 and rejected for missing information, and subsequently not received until the
<br />end of July. Mr. Klosinski stated the liquidated damages need to be reviewed. Attorney Greene
<br />stated the entire contract and scoping should be reviewed before approval. Mr. Gilot added he is
<br />hesitant to impose liquidated damages when the contractor shows good faith effort. Upon a
<br />motion made by Mr.' Gilot, seconded by Mr. Henthorn and carried, Change Order No. I (Final)
<br />and the Project Completion Affidavit were tabled until the next Board of Works meeting for
<br />further review. The Board authorized the release of payments for work completed, but retainage
<br />held until further review.
<br />TABLE APPROVAL OF PROJECT COMPLETION AFFIDAVIT — CURB AND SIDEWALK
<br />CONSTRUCTION (2013 CURB AND SIDEWALK PROGRAM) — PROJECT NO. 113-OIID
<br />(MVH)
<br />Mr. Gilot advised that Mr. Paul South, Street Department, has requested this item be tabled for
<br />now. Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the Project
<br />Completion Affidavit was tabled.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — CROOKED EWE SIDEWALK
<br />IMPROVEMENTS — PROJECT NO. 113-041 (AEDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana 46619, for the
<br />above referenced project, indicating a final cost of $41,354.00. Upon a motion made by Mr.
<br />Relos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — EDISON ROAD CENTER TURN
<br />LANE AT GORDON DRIVE — PROJECT NO. 110-079 (LRSA)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614,
<br />for the above referenced project, indicating a final cost of $373,345.34. Upon a motion made by
<br />Mr. Relos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was
<br />approved.
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